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Please note that this is a part-time contractual position.
Position Summary:
Under the direction of the Senior Office Coordinator, the incumbent provides administrative and operational support to the Centre for Research on Children and Families (CRCF), in the Faculty of Arts, including the coordination of communications, organization of events, records, information systems, and technology resources to support the Centre's activities and operations.
Major Duties and Responsibilities:
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- Maintain and regularly update the CRCF website and Facebook page, ensuring content is accurate, current, and aligned with CRCF activities and communications objectives
- Coordinate the administrative and logistical aspects of CRCF events, including symposiums, conferences, seminars, and meetings; arrange travel accommodations for participants and stakeholders; and process related expense reimbursements in accordance with University policies and procedures.
- Coordinate the organization, maintenance, and consolidation of CRCF's digital filing systems, including SharePoint, OneDrive, and shared network drives, to ensure effective information management, accessibility, and operational efficiency.
- Serve as a resource person for software applications, shared network spaces, electronic records management, user permissions, and related systems and processes.
- Administer the CRCF Listserv and membership records, including maintaining distribution lists, updating member information, distributing communications and documentation, and tracking membership-related data.
- Gather information and provide administrative support for the preparation of annual reports and other Centre publications.
Coordinate the Centre's calendar, room bookings, research seminars, board meetings, and Annual General Meeting (AGM), ensuring effective scheduling, resource allocation, and logistical support. - Liaise with technical support personnel to coordinate technology resources, workspace requirements, and the resolution of hardware and software issues.
- Coordinate the procurement, deployment, and inventory management of computer equipment and technology resources, including loaner laptops and related hardware.
- Coordinate physical space allocation and facilities-related requirements to support the effective operation of the Centre.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Strong organizational, prioritization, and time management skills, with the ability to manage multiple deadlines and competing priorities. Excellent written, verbal, and interpersonal communication skills, with a strong client-service orientation. Experience coordinating meetings, events, travel arrangements, and administrative logistics. Proficiency with Microsoft Office Suite, SharePoint, OneDrive, and electronic records management systems. Experience maintaining websites, mailing lists, records, and stakeholder communications. Strong attention to detail and ability to maintain accurate documentation, memberships, and reports. Ability to provide administrative and technical support related to software, systems, and technology resources. Familiarity with Workday and experience processing expense reimbursements is an asset. Ability to work independently and collaboratively while exercising sound judgment and initiative.
As one of Montreal's Top Employers, here is what we offer:
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 3 (advanced) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEP - Documentation and Communications 2 Years Related Experience /
(MUNACA Level D) $26.18 - $32.46
13.5 (Part time)
Senior Office Coordinator
Position End Date (If applicable):
2027-10-08
2026-10-22
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
