Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Construction Litigation Team as a Legal Support Specialist located in our Miami office.
We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.
This role will be based in our Miami Office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
Position Summary:
The Legal Support Specialist will provide high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).
The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Flexibility to work overtime as needed.
Key Responsibilities:
- Drafts, revises, proofreads, and processes legal documents including correspondence, memoranda, pleadings, discovery materials, contracts, closing documents, engagement letters, audit responses, and other practice-specific documents.
- Coordinates and manages state and federal court filings, including electronic filing and service of documents.
- Maintains and organizes electronic and paper legal files, ensuring accuracy, accessibility, and compliance with firm procedures.
- Manages attorney calendars, coordinates meetings, monitors deadlines, and assists with workflow management.
- Communicates professionally with clients, opposing counsel, courts, vendors, title companies, and other third-party contacts.
- Opens new matters, assists with conflicts and intake procedures, and maintains matter information within firm systems.
- Coordinates client billing activities, reviews invoices, assists with collections efforts, and ensures compliance with client-specific billing guidelines.
- Processes attorney time entries, expense reimbursements, travel arrangements, and other administrative support functions.
- Assists with construction and real estate transactions, including title matters, lien searches, electronic recording, closing coordination, and tracking executed documents.
- Supports litigation matters through case management, filing deadlines, document organization, and court-related procedures.
- Develops an understanding of clients' businesses and legal needs to provide proactive support to attorneys and clients.
- Collaborates with paralegals, billing specialists, administrative support staff, and other legal support team members.
- Utilizes firm technology and available resources to improve efficiency and deliver high-quality work product.
- Assists with special projects and business development initiatives as assigned.
Qualifications:
Skills & Competencies
- Exceptional organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to exercise sound judgment, discretion, and professionalism.
- High attention to detail and commitment to accuracy.
- Ability to work independently and collaboratively in a team environment.
- Strong problem-solving skills and ability to manage competing priorities.
- Ability to handle confidential and sensitive information appropriately.
- Demonstrated ability to work under pressure and meet strict deadlines.
Education & Prior Experience
- Bachelor's Degree or equivalent experience preferred.
- 7+ years of legal support experience in a law firm environment.
- Experience supporting Construction, Real Estate, Commercial Litigation, or related practice areas preferred.
- Experience with state and federal court filing procedures and e-filing required.
- Experience supporting real estate transactions, title matters, and closing processes preferred.
- Bilingual English/Spanish preferred.
Technology
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience with document management systems such as iManage preferred.
- Familiarity with legal billing software and matter management systems.
- Understanding of AI capabilities, limitations, and responsible use in a professional environment.
- Familiarity with firm-approved AI tools to support productivity, document review, and workflow efficiency.
Physical Requirements:
- While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
- This position may also be sedentary and require the employee to sit for extended periods of time.
- Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
- Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
