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Remote, Oregon, United States
Remote only
As a Content & Knowledge Systems Manager, you’ll guide Acelero’s digital content through every stage—from setup and organization to access and distribution. In this role, you'll serve as the primary AODocs administrator, lead our document management rollout across Learning & Impact teams, and oversee curriculum assets.
Why Acelero?
Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrenʼs inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve.
Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Championing Equality; Caring Teams & Communities.
Your Role:
As a Content & Knowledge Systems Manager, you will combine strategy with hands-on execution, including data migration, document tagging, metadata maintenance, and user support.
What You’ll Do:
System Ownership & Administration
Serve as the primary owner and administrator of AODocs, including folder architecture, metadata schemas, permissions models, and user access across internal teams, delegate organizations, and community partner organizations.
Maintain a single source of truth for all published and finalized LIT content, ensuring documents are organized, current, and retrievable.
Execute regular audits of legacy repositories (SARGE, Shine Access, and others) to support the eventual retirement of redundant systems.
Monitor system performance, escalate vendor issues with clear documentation, and hold vendors accountable to service commitments.
Organization-Wide Document Management System (DMS) Implementation
Drive DMS rollout to completion across the organization per established roadmaps.
Manage team-level onboarding including kickoff facilitation, metadata working sessions, permissions configuration, content migration, and training delivery.
Own the Salesforce Knowledge integration workstream in coordination with IT and Public Systems once the connector tool is released.
Track progress against milestones and surface blockers early rather than absorbing them.
LIT Content Asset Management
Lead the content lifecycle infrastructure for LIT's intellectual property, including curriculum, coaching tools, family engagement resources, assessment instruments, and training content spanning birth-to-five programming.
Maintain versioning standards aligned to program cycles, grant compliance windows, and instructional review processes.
Work directly with curriculum designers, content leads, and coaches to manage intake, review cycles, publication, and archiving of curriculum assets.
Ensure version discipline and metadata accuracy are treated as programmatic integrity requirements, not administrative tasks.
CMS Readiness & Transition
Contribute to LIT's custom CMS build by documenting content requirements, use cases, and integration needs from a LIT content management perspective.
Collaborate with the Early Learning and IT teams to inform CMS architecture decisions, ensuring the system reflects how LIT content is actually created, versioned, and distributed.
Lead LIT's content onboarding and migration into the new system once launched, ensuring materials are structured, tagged, and accessible from day one.
Training, Support & Adoption
Author user guides, governance documentation, and training materials for all platforms under management.
Deliver team-specific training sessions and provide ongoing user support.
Monitor adoption rates, identify barriers, and develop targeted interventions when teams are not engaging with systems as intended.
Measure and report on adoption as a core indicator of implementation success — not a secondary concern.
What You Bring:
Bachelor's degree in Library Science, Information Technology or a closely related field required.
Minimum of three (3) years of experience in document management, content operations, or knowledge management, with demonstrated evidence of both system administration and hands-on execution.
Experience in an educational, nonprofit, or mission-driven organization preferred.
Advanced AODocs experience preferred.
Proficiency with CMS platforms (e.g., Drupal, WordPress), project management tools, and Google Workspace.
Advanced spreadsheet skills for data manipulation and bulk uploads.
Experience with Salesforce or other CRM platforms a plus.
Physical exam and background checks required.
Travel required locally or long-distance up to 10% of the time for team meetings and system rollout support.
When/Where/How Much:
When: Summer 2026
Where: Remote with 10% travel
How Much: The range for this position is $85,000 -$90,000 annually + comprehensive benefits package
Why You’ll Love Working with Us:
A meaningful mission that drives real change in the lives of children and families
A collaborative, inclusive team that values your growth and well-being
Robust benefits that support your total wellbeing, including:
Medical, Dental, and Vision Insurance with multiple plan options to fit your needs
Health Savings Account (HSA) with company contributions up to $400/individuals & $800/family annually
Flexible Spending Accounts (FSA) for health and dependent care expenses
401(k) Retirement Plan with up to 3% company match
Short-Term and Long-Term Disability and Basic Life Insurance
Up to $500 per year in Professional Development Reimbursements
Employee Assistance Program (EAP) with counseling and mental wellness support
Wellness Programs, including virtual fitness, nutrition, and mindfulness classes
Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks
At Acelero Learning and Shine Early Learning, we're committed to transforming early childhood education through innovation, continuous learning, and a relentless focus on quality. You'll join a collaborative team that values curiosity, creativity, and continuous improvement while making a meaningful impact on the educators who shape children's futures every day.
We are an equal opportunity employer, committed to creating a diverse and healthy workplace.