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Baton Rouge, Louisiana, United States
Hybrid
Contract Specialist 1
Job Summary:
Prepares/assists in the preparation of assigned Professional, Specialty, and Consulting Services contracts and amendments in accordance with State laws and University policies. Interprets Federal, State and University rules/regulations/guidelines regarding contracts/amendments, as well as monitors contracts for adherence. Position interacts with suppliers and campus departments; interpreting policies and providing guidance throughout the procurement process. Maintain reports, prepares reports and/or correspondence related to assigned contracts/amendments. Issues purchase orders and change orders to contracts through Workday. Has knowledge of commonly used concepts, practices and procedures within an office setting. Demonstrated experience and ability to coordinate multiple projects and work under pressure to meet deadlines. Relies on instructions and established guidelines to perform the functions of the job. Works under immediate supervision. This position may be eligible for flexible work arrangements with the possibility of hybrid and remote work within the State of Louisiana.
Job Responsibilities:
Minimum Qualifications: Bachelor's degree with 0-2 years of experience in Procurement, Business or related field
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Preferred Qualifications: Master's degree in Supply Chain Management with 3 or more years of experience. Experience in contract administration practices and procedures or related field. Experience in conducting solicitations for goods and services. Excellent communication & organizational skills; detail oriented; proficiency in Microsoft Office products; ability to communicate clearly & effectively.
Special or Physical Qualifications:
Competency in PC based office software; excellent communication & organizational skills. Physical ability & eye-hand coordination necessary to use a computer, copier, telephone & other office equipment; ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when entering data into the computer system; overtime may be required during the fiscal year end process or during peak work periods.
Contract Specialist 2
Job Summary:
Journeyman level preparation/assistance of assigned Professional, Specialty, Consulting Services, Sales of Service, and Revenue Generating contracts & amendments in accordance with State laws & University policies. Interprets Federal, State & University rules/regulations/guidelines regarding contracts/amendments, as well as monitors contracts for adherence. Position interacts with suppliers and campus departments; interpreting policies and providing guidance throughout the procurement process. Maintain reports, prepares reports and/or correspondence related to assigned contracts/amendments. Provides tech. assistance to LSU personnel in preparing contracts, RFPs, ITBs, SFOs. Maintains/prepares reports and/or correspondence related to assigned contracts/amendments. Issues POs/change orders to contracts through WorkDay. Higher contract approval than Contract Specialist 1. Has knowledge of commonly used concepts, practices and procedures within an office setting. Demonstrated experience and ability to coordinate multiple projects and work under pressure to meet deadlines. Relies on instructions and established guidelines to perform the functions of the job. Works under immediate supervision. This position may be eligible for flexible work arrangements with the possibility of hybrid and remote work within the State of Louisiana.
Job Responsibilities:
Minimum Qualifications: Bachelor's degree with 2 years of Professional level experience in Procurement, Business or related field
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Preferred Qualifications: Master's degree with 3 or more years of experience. Experience in contract administration practices and procedures or related field. Experience in conducting solicitations for goods and services. Excellent communication & organizational skills; detail oriented; proficiency in Microsoft Office products; ability to communicate clearly & effectively.
Special or Physical Qualifications:
Competency in PC based office software; excellent communication & organizational skills. Physical ability & eye-hand coordination necessary to use a computer, copier, telephone & other office equipment; ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when entering data into the computer system; overtime may be required during the fiscal year end process or during peak work periods.
Skills Needed:
Preferred Skills:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
