Coordinator

Job Profile:

Administrative Support Assistant 2

Job Family:

Administrative Support

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

The School of Social Transformation seeks a highly organized, detail oriented and flexible professional to perform advanced administrative, skilled, and technical work to support the administrative functions of the school. With minimal supervision, this position performs a variety of complex duties related to the Schools front office operations, events, business operations, and customer service. This position serves as a key contact for administrative functions and customer service, providing support to the mission of the school and the school’s faculty, staff, and students.

Position Salary Range:

• $48,600 - $54,000 per year; DOE

Essential Duties:

• Monitoring and managing the SSTRequest and SSTEvents folder/email inbox

• Serve as IT contact

• Manages room reservations for SST control spaces, including 2nd floor patio and Canyon breeze way

• Create, track, and manage facility maintenance requests across the department and building

• Serve as department safety compliance officer

• Prepare and process administrative and financial paperwork/reports related to events.

• Enter Event related transactions into Workday

• Tracks event specific budgets, reconciling post event expenses in conjunction with other dept fiscal staff

• Submit non-sponsored Workday entries and transactions

• Maintain up-to-date mailing lists of college and community organizations.

• Coordinate all aspects of events (obtaining equipment, room reservation, catering order, décor, etc.)

• Coordinate all aspects of event guest speakers (SAP, Travel (hotel and airfare reservations and Concur), etc.)

• Perform a variety of front desk/office support duties

• Flexibility with schedule; may require evening and weekend events.

• Other duties as assigned

Desired Qualifications:

• Experience with tracking and maintaining budgets with accuracy

• Experience with ASU administrative systems (i.e. Workday, Concur)

• Experience with event planning and event promotion

• Ability to manage multiple concurrent deadlines in a fast-paced environment

• Experience in higher education

• Experience in work that requires organization and detail oriented

• Ability to think critically and be flexible with changes that occur during the planning process

• Experience in interpersonal skills

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Requires some attendance at evening and weekend events.

Department Statement: ASU’s School of Social Transformation, the first of its kind in the U.S., unites students and faculty across academic boundaries to create social change that is democratic, inclusive and just. Home to African and African American studies, Asian Pacific American studies, justice studies, social and cultural pedagogy, and women and gender studies, we pursue social justice by studying the intersections of gender, race, and class with real-world challenges. Discover more at http://sst.clas.asu.edu.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.