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Position summary
The Coordinator, Professional Development CLE provides operational support to the Professional Development CLE team and assists with the firm’s CLE compliance needs. This role is integral to supporting the firm’s CLE compliance efforts and the successful delivery of internal and client-facing training programs.
Essential duties and responsibilities
Typical responsibilities include, but are not limited to, the following:
Firmwide CLE Resource
- Develop and maintain knowledge base of all relevant state mandatory CLE requirements (primarily New York and California) and act as a resource to attorneys, clients, and staff.
- Understand and interpret CLE requirements, including rule updates or changes, in jurisdictions in which the firm is an accredited provider.
- Answer questions on an as-needed basis regarding CLE requirements of states other than those in which the firm is an accredited provider and, upon request, apply for credit in these jurisdictions.
- Draft communications to attorneys on rules, CLE course credit awards, updates on regulations, upcoming programs, deadlines, compliance status, etc.
- Respond to attorney and staff questions regarding CLE compliance and offering CLE credit.
CLE accreditation and reporting
- Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
- Prepare and submit year-end reports, accredited provider renewal applications, and other mandatory CLE reports to ensure the firm’s accredited provider status in key jurisdictions.ssist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed.
- Apply for individual program accreditation and/or individual attorney CLE credit in jurisdictions in which the firm is not an accredited provider, as necessary, to provide maximum CLE credit for in-house and client programs.
Program coordination
- Support the team in administering the Firm’s in-house, vendor, and online CLE offerings.
- Learn CLE program procedures for in-house and client programs.
- Coordinate with Professional Development and Business Development teams to coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other required paperwork for in-person and virtual training programs.
- Enter firm-sponsored CLE programs into the Firm’s CLE tracking database.
- Regularly compile feedback received through the Firm’s CLE tracking database and distribute to program presenters.
Attorney records and tracking
- Assist in maintaining online CLE records for attorneys, including updating the Firm’s CLE tracking database to reflect both attendance information for firm-sponsored programs and CLE certificates from outside programs attended by attorneys.
Team and Operational Support
- Monitor the CLE inbox and assist the team with tracking, responding to, and organizing incoming emails.
- Maintain CLE records for internal tracking and outside reporting purposes, including uploading and organizing CLE program materials, attendance records, and other information.
- Update internal CLE tracking records relating to both internal and external CLE programs, including tracking program status and state accreditation where needed.
- Enter new attorneys into CE Manager and remove departing attorneys from CE Manager in a timely manner to maintain accurate CLE records.
- Assist with CLE-related aspects of departure packages for departing attorneys, including compiling compliance records and supporting related documentation as needed.
Qualifications/position requirements
- Familiarity with national CLE rules and regulations and what is required to support attorneys with CLE-related matters; experience with New York and California CLE requirements strongly preferred.
- Comfort working with databases and tracking systems; experience with CE Manager, viLMS+CLE or similar systems is strongly preferred.
- Client service-oriented with strong responsiveness and independent problem-solving skills.
- Excellent written, verbal, and interpersonal communication skills.
- Demonstrated organizational skills and ability to manage multiple deadlines in a fast-paced environment.
- Strong judgment, discretion, and follow-through.
- Strong attention to detail.
- Ability to proofread documents for typographical, spelling, grammatical, and formatting errors.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications as needed.
- Ability to work collaboratively with lawyers and business services professionals while maintaining a positive, team-oriented approach.
- Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
- Ability to maintain the confidentiality of Firm and client information.
- Availability during standard office hours and the ability to respond to email promptly outside of standard office hours and on weekends.
Education and/or experience
- Bachelor’s degree required.
- At least one year of experience with similar responsibilities in a large law firm with multiple CLE jurisdictions.
Compensation
The expected base salary for this position is $70,000.00 - $80,000.00. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
