Corporate Aircraft Schedule Dispatcher
Your organizational skills, attention to detail, and ability to thrive in a fast-paced environment make you a great fit for our Corporate Aircraft Schedule Dispatcher position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table.
About Your Role:
As a Corporate Aircraft Schedule Dispatcher with Dollar Tree’s Aviation Department, you'll serve as the primary point of contact for planning, scheduling, coordinating, and supporting all company aircraft operations. You'll work closely with executives, executive assistants, flight crews, vendors, and aviation leadership to ensure safe, compliant, efficient, and seamless travel experiences. Your ability to manage complex logistics, maintain confidentiality, and proactively solve problems will be critical to supporting domestic and international flight operations.
Your day-to-day job duties include, but are not limited to, the following:
Flight Scheduling & Operational Coordination
- Schedule and coordinate executive and team member travel utilizing company aircraft in accordance with FAA regulations and company policies
- Serve as the primary liaison between passengers, executive assistants, flight crews, and aviation leadership regarding travel requests and itinerary changes
- Utilize aviation scheduling and flight planning systems to manage aircraft schedules, crew availability, and passenger requirements
- Monitor daily flight operations and communicate schedule updates, delays, or operational changes to stakeholders
- Coordinate aircraft utilization based on crew availability, maintenance schedules, airport restrictions, weather conditions, and operational limitations
- Recommend efficient and cost-effective travel solutions while maintaining exceptional service standards
- Arrange charter, commercial airline, or alternative transportation when company aircraft are unavailable or alternative options are advantageous
Trip Planning & Logistics
- Coordinate hotel accommodations, ground transportation, catering, and other travel-related services
- Develop and maintain detailed trip itineraries and distribute updates to passengers and flight crews
- Evaluate Fixed Base Operator (FBO) options to identify the most cost-effective fuel pricing and service agreements
- Coordinate with FBOs, fuel providers, airport authorities, customs agencies, and ground handling vendors
- Verify that all passenger services and operational support requirements are in place prior to aircraft arrivals and departures
- Maintain current information regarding airport operations, fuel availability, destination requirements, and support services
International Operations Support
- Coordinate international trip planning, including landing permits, overflight permits, customs and immigration requirements, security protocols, and ground handling arrangements
- Ensure passenger and crew documentation complies with international regulations and travel requirements
- Maintain knowledge of international operating procedures, entry restrictions, and security requirements
- Partner with third-party trip support providers to facilitate safe and compliant international operations
- Assist Aviation leadership with maintaining required operating authorizations and permissions
Safety & Regulatory Compliance
- Coordinate with flight crews and aviation management to evaluate trip-related risks and support safe flight operations
- Review and distribute Notices to Air Missions (NOTAMs), Temporary Flight Restrictions (TFRs), and operational advisories
- Maintain records supporting regulatory compliance, operational control, and departmental audits
- Report hazards, safety concerns, incidents, or operational risks through established reporting channels
- Participate in the department's Safety Management System (SMS), including risk assessment and continuous improvement initiatives
- Maintain current knowledge of aviation regulations, industry standards, and operational best practices
Administrative & Financial Support
- Maintain accurate records for flight schedules, passenger manifests, permits, fuel purchases, trip expenses, and operational documentation
- Manage fuel vendor databases, pricing agreements, and fuel procurement programs
- Establish and maintain strong working relationships with aviation vendors, service providers, FBOs, transportation companies, and handlers
- Process invoices and expenses for fuel, airport fees, hangar charges, permits, maintenance expenses, and vendor services
- Assist with budget tracking, expense reconciliation, forecasting, and month-end accrual processes
- Coordinate with Accounts Payable to ensure timely processing of invoices and vendor payments
- Support reporting requirements by providing operational and financial data as needed
Passenger Services & Continuous Improvement
- Deliver exceptional customer service while maintaining professionalism, discretion, and confidentiality
- Communicate regularly with executive assistants and leadership regarding travel plans and operational updates
- Identify opportunities to improve scheduling efficiency, service quality, operational effectiveness, and cost management
- Participate in training and professional development programs to enhance aviation operations knowledge
- Support departmental initiatives and continuous improvement efforts
Your Required Skills and Experience:
- High school diploma or equivalent required
- Minimum 3-5 years of experience in corporate aviation, flight operations, dispatch, scheduling, aviation administration, or a related field preferred
- Strong knowledge of FAA regulations, flight operations, aviation weather, airport operations, and flight planning processes
- Experience coordinating domestic and international travel logistics
- Strong understanding of aviation scheduling systems and trip-support platforms
- Exceptional organizational skills and attention to detail
- Strong analytical, problem-solving, and decision-making abilities
- Ability to manage multiple priorities simultaneously in a time-sensitive environment
- Excellent verbal and written communication skills
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Ability to maintain strict confidentiality regarding executive travel and company operations
- Ability to work independently and exercise sound judgment under pressure
- Flexibility to provide after-hours, weekend, and holiday operational support when required
Preferred Requirements:
- Associate's or Bachelor's degree in Aviation, Business Administration, Logistics, or a related field
- Experience supporting executive travel within a Part 91 corporate flight department
- FAA Aircraft Dispatcher certification or other aviation scheduling/operations certifications
- Pilot certificate
- NBAA Certified Aviation Manager (CAM) coursework or equivalent aviation operations training
- Experience with aviation scheduling, reporting, and trip-planning software
- Knowledge of customs, immigration, landing permit, and overflight permit requirements
Start Rate = $70,000 - $78,000 based on experience with a 5% bonus.
Our success is a team effort —
when we reach our goals, you’ll be eligible for a yearly bonus!
Your Perks and Benefits:
We offer a wide variety of rewards to support your health, wealth, and mental well-being. In addition to medical, pharmacy, dental, and vision insurance, we offer:
- Employee Assistance Program
- Retirement plans with matching contribution
- Employee Stock Purchase Program
- Educational Assistance
- Access to PerkSpot, an employee discount platform for goods and services
- And much more!
Who We Are:
At Dollar Tree, we make a difference in the lives of our customers every day by exceeding their expectations and delivering value. It's what our business is built on. Our associates play an important role in this commitment by embracing change and showing up for their teams and their communities.
We see an exciting path forward as our company continues to grow and transform, and we know that this path starts with you.
Join our team today and discover The Value of You.
Dollar Tree is an Equal Opportunity Employer committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.
This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which may be amended from time to time at the discretion of Dollar Tree. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Dollar Tree is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.
Full time
500 Volvo Parkway,Chesapeake,Virginia 23320
Aviation
Dollar Tree
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