Overview
*HYBRID opportunity for candidates' willingness to work on-site in our Herndon, Virginia headquarters office a few days a week. *
The Corporate Governance & Securities Specialist supports and coordinates the Company's Board and committee processes, public-company securities workflows, equity administration, proxy and annual-report processes, and corporate-governance matters. Reporting to the Deputy General Counsel, this individual contributor independently executes established processes and coordinates confidential, deadline-driven work involving directors, executives, outside counsel, auditors, transfer agents, brokers, and internal business functions, with attorney supervision and escalation of substantive or nonroutine matters as appropriate.
Your Impact
Board and Corporate Governance
- Administer the Board portal and coordinate Board and committee calendars, meetings, agendas, materials, access, approvals, electronic votes, written consents, signatures, and follow-up items.
- Attend Board and committee meetings; prepare accurate first drafts of minutes, resolutions, consents, and related governance records for attorney review; and maintain official minute books, charters, calendars, and corporate records.
- Support director onboarding and proxy-related questionnaires; coordinate information collection and documentation for independence and eligibility processes; and support subsidiary-governance actions, including annual meetings, officer and director changes, and other corporate actions, with attorney supervision as appropriate.
SEC and Public-Company Processes
- Administer EDGAR and EDGAR Next, including access, delegations, filer information, credentials, and periodic updates.
- Coordinate the internal Section 16 process, including transaction intake, coordination with outside counsel, prepare and review draft Forms 3, 4, and 5, approvals, signatures, filing confirmation, and recordkeeping, with attorney oversight of substantive determinations.
- Coordinate preparation and filing of non-earnings Forms 8-K including calendars, exhibits, proofing, signatures, EDGAR acceptance, and website posting.
- Process insider trading requests, compliance officer approvals/denials, and lifting trade restrictions through Equity Edge.
- Administer and monitor completion of quarterly disclosure and risk questionnaires, identify responses requiring attorney review, escalate exceptions, and maintain controls, checklists, and backup procedures for time-sensitive filings.
Proxy, Annual Report, Annual Meeting, and Equity Administration
- Serve as Legal project coordinator for the proxy statement filing and production and distribution process, leading cross-functional data collection and managing schedules, drafts, comments, approvals, DTC, transfer-agent, distribution, and website requirements.
- Plan and coordinate Annual Meeting of Shareholders.
- Administer restricted-stock and other equity grants and vests based on approved documentation and established procedures; coordinate among Legal, HR, Payroll, Accounting, the transfer agent, and the broker or plan administrator; and escalate discrepancies or nonroutine matters for attorney review.
- Administer relevant equity, broker, transfer-agent, and issuer platforms; process or coordinate DWAC and other equity transactions; reconcile and distribute reports; investigate and coordinate resolution of exceptions; and support platform or provider transitions.
Entity, International, Audit, and Legal Department Support
- Provide administrative and coordination support for the Legal department.
- Support and coordinate domestic and international entity matters with attorney supervision, including work with entity-management vendors, registered agents, local counsel, Tax, Accounting, and other stakeholders; escalate complex or nonroutine matters for legal review.
- Provide appropriate governance, securities, equity, and entity records to Internal Audit and external auditors, and identify and escalate matters requiring legal review rather than routine administrative handling.
Qualifications
Required Qualifications
- Five or more years of progressively responsible experience in corporate governance, public-company legal support, securities administration, equity administration, entity management, or a closely related field.
- Meaningful direct experience supporting a U.S. public company, including at least two of the following: Board governance, Section 16 and Form 4 processes, SEC reporting, proxy and annual-report production, or equity administration.
- Demonstrated ability to independently execute established processes and coordinate confidential, complex, and deadline-sensitive matters involving multiple internal and external stakeholders, with appropriate attorney escalation.
- Excellent drafting, proofreading, document-management, organizational, and project-management skills, including preparation of minutes, resolutions, consents, and recurring corporate documents.
- Sound judgment regarding confidentiality, urgency, escalation, and when attorney review is required.
- Strong technology aptitude and high proficiency with Microsoft 365.
- Bachelor's degree or equivalent combination of education and directly relevant experience.
Preferred Qualifications
- Seven or more years of relevant experience, including three or more years in an in-house public-company legal department, corporate secretary function, securities practice, stock-plan function, transfer agent, or comparable environment.
- Experience supporting directors, executives, outside securities counsel, auditors, transfer agents, brokers, and compensation professionals.
- Hands-on experience with EDGAR Next, Board portals, SEC filing software, equity-management platforms, issuer or transfer-agent portals, entity-management systems, and electronic-signature tools.
- Experience developing and maintaining controls, calendars, checklists, written procedures, backup coverage, and process improvements in a lean Legal department.
- Experience with international subsidiary governance or cross-border entity administration.
Core Competencies
- Exceptional accuracy and discretion.
- Independent judgment and appropriate escalation.
- Project ownership and reliable follow-through.
- Calm execution under fixed deadlines.
- Collaborative, service-oriented communication.
- Process improvement and documentation.
Other Duties
- Perform other related duties and support special projects as assigned.
Position Specifics
The initial base salary range for this position is expected to be between $45.67 and $48.07 hourly. The final base salary offered will be determined by multiple factors, including, but not limited to, job-related knowledge, depth of experience, skills, certifications, and geographic location. In addition to the base salary, our compensation structure may include other components such as commissions and discretionary bonuses.
ePlus offers a full range of medical, financial, and/or other benefits (including 401(k) eligibility, employee stock purchase program and various paid time off benefits, such as vacation, sick time, and personal leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an offer of employment is extended.
If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
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At ePlus, we believe technology is a people business. Our team is passionate, skilled, and driven to deliver solutions that make a real difference. Join us and be part of a culture that values collaboration, innovation, and extraordinary results.
Corporate Values
- Respectful communication and cooperation: We prioritize respectful communication, fostering an environment where everyone is treated with dignity and respect.
- Teamwork and employee participation: Collaboration and teamwork thrive through diverse perspectives, both within our teams and in our interactions with our customers.
- Work/life balance that supports our employees’ varying needs: We value the well-being of our employees, recognizing that a healthy work-life balance is pivotal to our collective success.
- Embracing communities: We embrace and support the communities that nurture us. Our employees' dedication to fostering positive change is a source of immense pride for us.
Commitment to Diversity, Inclusion and Belonging
- We are an equal opportunity employer that does not discriminate or allow discrimination based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, disability, veteran status, or any other classification protected by federal, state, or local law.
- ePlus is dedicated to fostering, cultivating, and preserving a culture that represents diversity, enables inclusion, and makes our employees feel comfortable bringing their full, unique selves to work.
Physical Requirements
- While performing this role, you will engage in both seated and occasional standing or walking activities. We provide reasonable accommodations, in accordance with relevant laws, to support success in this position.
- By embracing our values, you will contribute to our collective mission of making a positive impact within our organization and the broader community. We understand that this job description serves as a guide and is not an employment contract.
ePlus maintains a California Consumer Privacy Act (CCPA) Privacy Notice on our Trust Center, available here: CCPA Privacy Notice.
Notice to Recruiting Agencies: ePlus only accepts unsolicited resumes when presented directly by a candidate. Unsolicited resumes submitted to ePlus from any other source will be considered ePlus property and will not qualify for any placement or referral fees. ePlus will only pay such fees in connection with a valid written agreement between ePlus and the referring agency, and then only after providing advance written approval to the referring agency to submit resumes in connection with a particular opportunity.
