Corporate Payroll Specialist

Accountabilities:

Process biweekly and off-cycle payrolls for internal employees, ensuring accurate calculations and timely payments.
Support payroll operations, compliance activities, tax administration, and related financial processes.
Perform data entry and updates within the Human Resources Information System (HRIS), including retroactive pay calculations, garnishments, final pay, benefit deductions, refunds, and pending compensation items.
Provide confidential administrative support to Payroll, HRIS, Benefits, Accounting, Leave of Absence (LOA), and Legal teams.
Process employee lifecycle and compensation changes, including promotions, internal transfers, job title updates, address changes, and salary adjustments.
Manage bulk employee data updates and payroll changes through the UKG platform.
Maintain employee profiles in Ultimate Time Management (UTM), ensuring accurate timekeeping records and compliance with applicable state meal and break regulations.
Administer absence management activities within UTM, including manually updating leave-of-absence timecards according to approved leave plans.
Review and approve paid time off (PTO), sick leave requests, and employee timecards to ensure accuracy and policy compliance.
Conduct regular payroll and operational audits to identify discrepancies, improve processes, and maintain compliance with applicable requirements.
Research local, multistate, resident, and work-in tax regulations to ensure accurate tax configurations when establishing remote employee work locations.
Process payroll adjustments and corrections as necessary to maintain accurate employee Form W-2 information.
Handle confidential and sensitive employee and compensation information with discretion and professionalism.
Deliver responsive customer service to employees and internal stakeholders while fostering positive working relationships.
Support special projects, departmental assignments, and additional operational responsibilities as needed, adapting to changing priorities and deadlines.
Requirements:
Minimum of 2 years of administrative experience, preferably in payroll, accounting, human resources, or a related operational field.
Previous exposure to payroll processing, employee records management, HRIS platforms, or administrative financial operations is an advantage.
Familiarity with payroll procedures, employee compensation changes, benefits deductions, tax administration, and timekeeping processes is desirable.
Knowledge of HRIS and payroll management platforms, particularly UKG and Ultimate Time Management (UTM), is beneficial.
Strong proficiency in Microsoft Office applications, with the ability to perform accurate data entry and manage employee information efficiently.
Excellent organizational and time-management skills, with the ability to handle multiple responsibilities and meet strict payroll deadlines.
Exceptional attention to detail and accuracy, particularly when working with financial records, employee data, and confidential documentation.
Strong customer service skills and a proactive approach to resolving employee inquiries and administrative issues.
Excellent written and verbal communication skills, with the ability to interact professionally with employees and cross-functional teams.
Ability to exercise sound judgment, prioritize urgent tasks, and make timely decisions in a fast-paced environment.
Strong understanding of confidentiality and discretion when handling sensitive employee, payroll, and compensation information.
Enthusiastic team player with a positive attitude and a genuine commitment to fostering a collaborative work environment.
Ability to work independently while contributing effectively to broader departmental objectives.
Flexibility and adaptability to support additional projects and changing operational requirements.
Must be legally authorized to work in the United States. Visa sponsorship is not available for this position.
Benefits:
Hourly compensation: Between $21.63 and $26.44 per hour, depending on qualifications and experience.
Employment type: Regular, full-time position.
Work arrangement: Fully remote opportunity.
Overtime eligibility: Non-exempt position eligible for additional compensation when overtime hours are worked.
Professional development: Opportunity to strengthen expertise in payroll administration, HRIS platforms, payroll compliance, and corporate finance operations.
Collaborative environment: Work closely with experienced professionals across Payroll, Human Resources, Benefits, Accounting, and Legal departments.
Career growth: Exposure to diverse payroll responsibilities and cross-functional projects that support professional development.