Creative & Brand Project Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Creative & Brand Project Coordinator based in the United States.

We are seeking a highly organized and proactive Creative & Brand Project Coordinator to support a diverse portfolio of creative, marketing, and brand management initiatives.
In this role, you will coordinate projects from initial request through final delivery, ensuring that timelines, resources, approvals, and deliverables remain on track.
You will collaborate with communications, marketing, HR, IT, and other business teams to facilitate smooth workflows and keep stakeholders aligned.
Managing multiple projects simultaneously, you will help transform creative ideas into polished digital, print, and multimedia assets that meet established brand standards.
Your attention to detail and proactive communication will be essential to resolving bottlenecks, anticipating risks, and maintaining consistent project momentum.
This fully remote opportunity is ideal for someone who thrives in a fast-paced environment and enjoys bringing structure, clarity, and efficiency to creative operations.
You will contribute to a collaborative, team-oriented culture where strong organization, thoughtful communication, and dependable execution make a meaningful difference.

Accountabilities

Creative and Brand Project Coordination: Coordinate a broad range of creative projects, including digital and print materials, advertising campaigns, social media content, marketing videos, copywriting and editing assignments, and large-format branded assets.
End-to-End Project Management: Manage projects from initial intake through final delivery, coordinating intake meetings, brainstorming sessions, creative briefs, production schedules, draft reviews, approval processes, and final file handoffs.
Project Documentation and Tracking: Maintain accurate and comprehensive project records within designated project management systems. Gather necessary information, create tasks, assign resources, and ensure team members understand project objectives, responsibilities, deadlines, and next steps.
Workflow and Issue Resolution: Identify and address obstacles such as missing information, delayed approvals, competing priorities, and schedule risks. Follow up proactively to keep projects moving and minimize delivery disruptions.
Stakeholder Communication: Provide clear, timely, and professional project updates, schedule reminders, meeting summaries, and follow-up communications. Communicate potential risks, dependencies, and changes early to help stakeholders manage expectations.
Resource and Workload Coordination: Monitor team workloads, assess competing demands, and adjust assignments as needed to balance capacity, optimize resource allocation, and support on-time delivery.
Multitasking and Deadline Management: Oversee a high volume of projects at different stages of development while maintaining accuracy, responsiveness, organization, and consistent follow-through.
Brand Quality and Compliance: Ensure completed deliverables align with business objectives, established brand guidelines, internal policies, and quality standards.
Cross-Functional Collaboration: Build productive working relationships with communications teams, HR, IT, marketing stakeholders, and other contributors to support coordinated execution and effective collaboration.
Continuous Process Improvement: Identify opportunities to improve project documentation, coordination practices, workflow efficiency, and communication while working within established processes and decision-making structures.
Requirements
Education and Experience: Bachelor's degree in Marketing, Communications, or a related field, along with at least 3 years of experience in project coordination or project management. Experience in a creative, brand, marketing, or communications environment is preferred.
Creative Workflow Knowledge: Understanding of creative production processes, project intake procedures, review and approval cycles, resource coordination, and project delivery best practices.
Project Management Tools: Proficiency in project management platforms such as Wrike or comparable tools, along with Microsoft Office, SharePoint, and related business applications.
Project Coordination Skills: Demonstrated ability to manage multiple active projects simultaneously, maintain accurate records, track milestones, coordinate contributors, and meet competing deadlines.
Organization and Attention to Detail: Excellent organizational skills and meticulous attention to detail, particularly when documenting project information, monitoring timelines, and tracking approvals and deliverables.
Communication Skills: Strong written and verbal communication abilities, with the capacity to deliver clear, concise, professional, and approachable updates, meeting recaps, and follow-up messages.
Stakeholder Management: Ability to build respectful, productive relationships with cross-functional partners and collaborate effectively with individuals across different roles and areas of expertise.
Prioritization and Time Management: Strong judgment in balancing urgent requests, managing competing priorities, anticipating schedule conflicts, and maintaining progress across multiple projects.
Problem-Solving and Adaptability: A proactive, solutions-oriented approach to resolving workflow challenges, navigating changing requirements, and adapting to evolving processes while remaining composed under pressure.
Professionalism and Accountability: Ability to follow established processes, apply direction consistently, exercise sound judgment, and recognize when to seek input or escalate issues.
Teamwork and Collaboration: A positive, can-do attitude and a team-first mindset, with the ability to foster collaboration, support shared goals, and contribute constructively to a professional working environment.
Resilience and Growth Mindset: Openness to feedback, willingness to learn, and the ability to maintain a high standard of work in a dynamic, fast-paced environment.
Remote Work Readiness: Ability to work independently, communicate proactively, stay organized, and coordinate effectively with distributed teams.
Benefits
Competitive Compensation: Hourly pay ranging from $26.59 to $46.54, depending on qualifications, skills, and experience.
Remote Work Flexibility: Fully remote working arrangement within the United States.
Medical Insurance: Medical coverage to support employee health and well-being.
Dental and Vision Coverage: Benefits designed to support dental and vision care.
Retirement Savings: Access to a 401(k) retirement savings plan.
Employee Stock Ownership Plan (ESOP): Opportunity to participate in an employee ownership program.
Paid Time Off: Paid leave to support personal needs and work-life balance.
Paid Holidays: Holiday benefits to accommodate personal and family commitments.
Flexible Work Schedules: Scheduling flexibility designed to support a balanced lifestyle.
Life Insurance: Coverage to provide additional financial protection.
Professional Growth: Opportunities to strengthen project management, creative operations, stakeholder coordination, and workflow optimization skills.
Collaborative Work Environment: Opportunity to work with multidisciplinary teams and contribute to creative projects that support broader organizational goals.
Career Development: Potential to expand responsibilities and develop professionally within a supportive, team-oriented corporate environment.