Data Clerk

Essential Duties:

• Daily data entry pertaining to JCOD-STOP and JCOD-STOP student/participant services.
• Accurate and timely entry of Community Based Provider (CBP) service data and designated data management system.
• The ability to provide comprehensive quality customer service to all parties at all times as needed.
• Ensure data security as outlined in Amity Foundation approved Policy and Procedures, and fulfill duties and obligations with respect to the protection, use, and disclosure of protected health information (PHI).
• Adhere to policies and procedures that ensure the integrity, accuracy and security of all data maintained and submitted into a designated data management system.
• Abide by Policies and Procedures outlining release of data, maintaining appropriate documentation of participant requests for information and signed Authorization for Release of Information (ROI), if applicable.
• Maintain an accurate Community Based Provider (CBP) directory as directed.
• Ensure that technical and procedural best practices related to data security are upheld.
• May participate in annual training(s) and/or meetings provided by Los Angeles County and/or Amity Foundation.
• Additional duties as assigned.

Education and Experience:

• Required:
• Possess a high school diploma or its equivalent. Minimum two (2) years data entry experience in a professional office environment.
• Operational knowledge and proficiency with MS Office (Microsoft Teams, Word, Excel, PowerPoint, Outlook, One Drive) and basic data entry systems.
• Must have a valid California Driver’s License and be eligible for Amity vehicle insurance.
 
• Preferred:
• Experience or familiarity with behavioral health, healthcare, and/or substance abuse program(s).

Continuing Education/Training:

• Within specified contract timeframes, personnel file shall document evidence of participation in the following trainings:
• New Employee Orientation (Organizational and Programmatic Orientation)
• Participation in mandatory Grantee or JCOD STOP Subcontractor Orientation
• Motivational Interviewing
• Monthly Training
 
• Additional training topics relevant to the delivery of treatment services may include:
• Required Curriculum (if applicable)
• Agency and project-specific case management and record keeping requirements
• Appropriate, required individualized treatment/action plan documentation
• Professional ethics and overfamiliarity
• Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)
• Process group and cognitive skills group
• Therapeutic community concepts
• Trauma-Informed Care
• Criminal justice treatment
• Gender responsive treatment
• Criminality
• Impact of trauma on SUD and criminality
• Treatment of trauma
• Treatment within a diverse offender population
• Issues impacting SUD and criminality
• Cultural Competency Training
 
• CPR Certification, First Aid Certification and an annual Tuberculosis (TB) test
• Sexual Harassment Prevention
• Emergency Procedures
• Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)
• Health Insurance Portability Accountability Act (Title 45 CFR Part 164)
• Signed acknowledgement of Drug Free Workplace policy
• Signed CDCR Prison Rape Elimination Policy (PREA) form
 
• Participate in bi-annual in-service training regarding the background and purpose of the JCOD-STOP, CDCR policies and procedures, the principles of evidence-based programming, the application of any JCOD-STOP forms, and the characteristics of the services offered.
• Participate in annual training provided by JCOD or LA County.
• Participate in technical assistance training or other training as appropriate.

Skills

• Understand causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.
• Understand contractual parameters of JCOD STOP Data Entry.
• Understand an array of treatment models available to participants.
• Operational knowledge of MS-Word, Excel, and data systems.
• Attention to detail, and ability to manage large amounts of data,
• Ability to multi-task, identify problems, provide recommendations to management teams, and implement any applicable systems.
• Ability to work constructively with diverse people and with parties that may have divergent perspectives and interests.
• Ability to clearly express concepts and direction, both orally and in writing, and to prepare complex reports, policies, and procedures.
• Excellent interpersonal, written communications and typing skills.

ADA Information

• Physical Requirements: 
• Faculty must frequently lift and/or move up to 25 pounds.
• Frequently required to sit and/or stand for extended periods of time.
• Frequently sitting and typing for extended periods of time.
• Occasionally required to reach, walk, climb, pull, push, grasp, stretch, and stoop.
• Frequently required to talk, hear, see, and use repetitive motions.
• Frequently able to communicate verbally and in written form.
• Frequently able to use all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks
• Required to wear comfortable and office appropriate clothes.
 
• Mental Demands:
• Ability to change direction as priorities shift.
• Ability to thrive in an environment that requires one to adapt to changing circumstances.
• Ability to professionally work under pressure with difficult or temperamental students & faculty.
• Ability to handle mental and emotional stress related to the position.
 
• Work Conditions:
• Generally, in an indoor office setting.
 
• Environmental Conditions:
• The noise level in the work environment is moderate but can be loud.
• The temperature in the work environment is usually moderate to cool but can be cold or hot.
 
• Travel:
• Will travel locally in California or out of state as needed.