Data Management Outreach Specialist

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Position Title:

Data Management Outreach Specialist

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Outreach Specialist

Job Duties:

This position provides critical support to the Center for Innovative Transition, Education, and Employment’s (CITEE) research and grant initiatives through comprehensive data management, project coordination, and cross-project operational support. The role ensures data integrity, oversees workflow processes, and advances outreach activities that strengthen CITEE’s partnerships across local, regional, and state communities. The position reports to the CITEE Research and Data Manager, with secondary reporting to the Director of Educational Outreach depending on project needs. The individual in this role will foster effective communication, streamline data processes, and ensure access to CITEE programs and services for diverse audiences.  This is a full-time, fixed term terminal academic staff position with renewal expected based on funding. 

Data Integrity Management and Coordination (60%) 

• Review, manage, and approve data inputs across CITEE projects, including oversight and task coordination for student data entry workers. 

• Design, manage, and refine database inputs and data systems to support multiple research and grant initiatives.  

• Manage end-to-end data workflow for academic certificates, including accuracy verification, entry into central database, routing through DocuSign, and secure archiving in SharePoint while upholding rigorous data integrity standards. 

• Serve as a liaison with clinical/partner sites to streamline new-hire onboarding by scheduling interviews, generating and distributing employee IDs, and providing clear process guidance. 

• Ensure validity, completeness, and proper formatting of certificate data entered via Qualtrics survey platform. 

• Design, maintain, and update the department’s public-facing WordPress website to ensure accessibility, accuracy, and alignment with CITEE’s mission. 

Individual Program Coordination (30%) 

• Directs the implementation of program policies and procedures to ensure operational consistency and compliance.  

• Identifies, promotes, and maintains internal and external partnerships to promote the outreach programs. 

• Coordinate program logistics by scheduling events and managing resources to support program delivery.   

• Organize day-to-day activities for program staff, students, and community volunteers to ensure smooth program execution. 

• Identify opportunities to improve existing programs and contribute to the development of new outreach initiatives.   

Other Activities (10%) 

• Manages multiple priorities, deadlines, and completing tasks effectively and efficiently with attention to detail. 

• Completes required paperwork and reports in a timely manner. 

• Complies with all University, partner agency, state and federal regulations, confidentiality requirements and compliance regulations. 

• Participates in all required team meetings, including virtual and on campus meetings, and other CITEE projects as assigned. 

• Provide support to CITEE leadership and the institution as designated. 

Key Job Responsibilities:

• Identifies, promotes, and maintains external partnerships to support the outreach program

• Researches, develops, and facilitates outreach program content and materials

• Delivers outreach program content and materials to community members

• Leads the implementation of programs, policies, and procedures through oversight of day-to-day activities for program staff and student and community volunteers

• Develops and evaluates curriculum and programs and provides recommendations for improvement

• Schedules and secures resources and communicates logistics in support of an outreach program

• May assist with the monitoring of outreach program budget spending

Department:

The Center for Innovative Transition, Education & Employment (CITEE) strives to create a future where every individual can live a fulfilling, independent, and dignified life.  CITEE is housed in the College of Community Engagement and Professions at the University of Wisconsin-Milwaukee which is comprised of the School of Education, Helen Bader School of Social Welfare, and School of Information Studies. Together, they develop informed, engaged and empathetic professionals who graduate fully prepared for an array of in-demand careers.

Compensation:

$50,000-60,000 annually, actual hiring salary based on experience related to the position.

Required Qualifications:

• A Bachelor’s degree in an area related to the duties of the position. 

• At least two (2) years of full-time professional experience working with data management, data administration, and/or information collection systems. 

Preferred Qualifications:

• A valid driver’s license and/or ability to travel and meet driver authorization for the State of Wisconsin and /or travel independently is preferred. 

• Experience across common platforms, including those utilized to perform position tasks successfully. 

• Experience providing customer service-level communication to internal and external partners. 

• Demonstrated ability to work effectively and collaboratively with individuals and groups from diverse backgrounds and cultures. 

Additional information: 

• This position is classified as fully remote, with periodic need to travel to UW-Milwaukee campus locations to attend meetings or complete other tasks. 

• Travel requirement is less than 25% of the time. 

How to Apply:

Interested applicants are required to apply online and provide (1) a cover letter that addresses your professional level work experience as it relates to all required and preferred qualifications (2) a resume.  PLEASE NOTE: resume and cover letter will need to be uploaded to the same area in the application. 

Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application to ensure full consideration. Additional documents submitted aside from a cover letter and resume will not be considered. 

In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.  

Finalist candidates(s) will be asked to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

Apply in Workday by the application deadline, June 4th. Questions about the position should be directed to Jackson Prowse (prowse@uwm.edu).

Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.