UBC Hospital Site - Vancouver, BC, Canada, Canada
Onsite
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Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
July 26, 2028
Please note this position is a two (2) year appointment, with possibility of extension.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Research Coordinator is responsible for supporting the operations of the Department of Medicine's Research Office including providing administrative and grant development support, promoting research activity, and developing and executing strategic projects to enhance research and research communications in the department. Working with the Research Manager and Associate Head of Research, this position will be responsible for the coordination of support for all research related resources. Through the acquisition of information from multiple sources, organizations and agencies the Research Coordinator provides guidance on issues of research policy, procedures, regulatory guidelines, as well as local, provincial and federal research funding opportunities and policies, and assist with research development. The Research Coordinator also manages ongoing activities of the established Data Science and Health Research Excellence Cluster, including: coordinating activities; compiling information on data access processes at UBC and other health research organizations in BC; identifying common data infrastructure and capacity needs to be acquired or developed; identifying funding sources and supporting funding applications; preparing preliminary analyses; developing, editing and proofing communication materials; organizing meetings and workshops with participating researchers in the cluster area; surveying and supporting the creation of educational programs; supporting the development of grant applications and the planning process for future growth of the cluster.
Organizational Status
The Department of Medicine provides excellence in research, teaching and clinical services related to the nature, cause and prevention of adult diseases. We are the largest department in the Faculty of Medicine with over 1,200 faculty and staff. The Department is comprised of 18 divisions with faculty located across multiple sites in Vancouver and throughout British Columbia. The Department is committed to ensuring the success of our learners and faculty, and to contributing to the health of the province of British Columbia. The Research Office provides a central point of contact for Faculty and Staff in the Department to support and promote research activities. The Research Coordinator reports to the Research Manager, and interacts closely with faculty members, Division Heads, Division Administrators. This role works collaboratively with the other teams and staff in the Department of Medicine Administration Office, Research Office, and with units within VPRI (ORS, SPARC, UILO, ARC), Faculty of Medicine (FOM IT) and affiliated research institutes (VCHRI and PHCRI). The Data Science and Health (DASH) Cluster has been developed by the Department and partners across BC to build a system linking health research data in BC. DASH activities will enhance the availability and use of health data to improve diagnosis, treatment, and prevention of disease, as well as enable computational tools that speed discovery of new knowledge, optimizing health outcomes for all BC residents. DASH will advance three major themes: data literacy, data access, and data analytics for BC health data. This position is in direct support of the goals of the DASH Cluster, led by Drs. Anita Palepu (Head, Department of Medicine) and Najib Ayas (Associate Head Research, Department of Medicine). The position reports to the Research Manager and works closely with Drs. Palepu and Ayas, and will additionally receive direction from DASH Principal Investigators (PIs) and cluster theme leads. This role works collaboratively with the other teams and staff in the Department of Medicine Administration Office, Research Office, and with units within VPRI (ORS, SPARC, UILO, ARC), Faculty of Medicine (FOM IT) and affiliated research institutes (VCHRI and PHCRI).
Work Performed
Research Projects and Initiatives
· Supports DASH and Departmental research initiatives, including program development and ongoing coordination of cluster activities.
· Identifies and assesses funding opportunities and potential collaborators across internal, provincial, federal, and international sources to support strategic research priorities.
· Contributes to the development of collaborative grant applications, coordinating inputs and aligning proposals with departmental and cluster objectives.
· Engages faculty, staff, trainees, and external stakeholders to identify research needs, gaps, and opportunities that inform program and project direction.
· Supports projects related to the Department’s Strategic Plan and research priorities, ensuring alignment and progress.
· Drafts reports and presentations relaying key project information, including progress, risks, and outcomes.
Communications & Events
· Coordinates the development and dissemination of research communications for internal and external stakeholders, collaborating with contributors to showcase departmental activities, funding opportunities, and research outcomes.
· Acts as a point of contact for research-related inquiries, assessing needs and advising stakeholders on resources.
· Collaborates in the development and delivery of departmental and cluster research events that promote visibility and collaboration.
· Coordinates research meetings, seminars, and workshops to support knowledge exchange and engagement across the Department and DASH network.
Research Funding & Awards
· Coordinates the development and submission of research funding applications, providing guidance to faculty on funding opportunities, application requirements, and institutional processes.
· Ensures submissions are compliant, and aligned with sponsor and University expectations.
· Acts as a liaison between faculty, the SPARC office, and central administrative units (e.g., ORS, Dean’s Office) to facilitate grant development, resolve issues, and ensure efficient progression of applications through internal and external processes.
· Supports internal review and award processes by reviewing applications, coordinating materials for review, and following up with applicants to address gaps or issues.
Consequence of Error/Judgement
Must exercise good judgment, initiative, and knowledge in handling matters of departmental policies and procedures. Unusual problems are referred to the appropriate supervisor. Will handle sensitive information and must do so confidentially.
Supervision Received
Works independently within task objectives; works closely with the research cluster leads. Receives advice from experienced research development officers. Reports to the Research Manager and takes work direction from the Associate Head, Research and the Department Head.
Supervision Given
Provides project coordination support to project contributors; provides guidance for requirements of funding agencies.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Experience in literature reviews, grant writing, grant development, and synthesizing large amounts of information.
- Knowledge of project management methodologies and principles, project evaluation and monitoring, and multiple project interaction and integration.
- Minimum of two years of experience, or the equivalent combination of education and experience. - - One to three years of recent experience in a university or research establishment environment is preferred.
- Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources.
- Ability to manage multiple tasks and assignments within a fast-paced environment.
- Ability to exercise sound judgment.
- Ability to make thoughtful, informed, and thorough decisions.
- Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.
- Ability to analyze and interpret data, determine implications, and provide recommendations
- Ability to think conceptually.
- Ability to understand and apply policies, procedures, and instructions.
- Ability to effectively use required software e.g., Microsoft Office, Visio, Adobe Acrobat, Canva, web editor at an intermediate level.
- Ability to communicate effectively verbally and in writing.
- Ability to identify and correct missing and incomplete data.
- Ability to be thorough, accurate, and have a high level of attention to detail.
- Ability to compose correspondence, reports, presentations, and other written materials using clear, concise business English.
- Ability to work effectively independently and in a team environment.
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