Department HR Specialist

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Position Salary Range: $48,600 - $62,000 per year; DOE

Job Description:

ASU’s Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, economic development and international development. The Knowledge Enterprise is a new model for the 21st-century research university, in which our researchers address the global challenges faced by our society. Our research has purpose and impact, providing lasting benefits to ASU, Arizona communities and beyond.

The Knowledge Enterprise People Operations (KE PO) team is committed to supporting departmental efforts in attracting, developing, retaining and engaging a high-performing workforce in direct support of the enterprise mission. We do this by promoting diversity, equity, civility and respect. Our ever-growing organization prides itself on always being on the forefront of new and exciting growth/change, creating an exceptional workplace environment, offering a great benefits package and allowing the opportunity to work with some amazing people.

The Knowledge Enterprise People Operations team is seeking a Department HR Specialist that will work closely with managers to understand business and talent management needs and to identify, target, recruit and hire internally or externally to satisfy personnel/skill requirements (entry to senior level) in a high volume, complex operating environment. Additional functions include but are not limited to maintaining and retaining unit personnel files; assisting departments with employee changes; coordinating visa application and renewal process; graduate hiring and renewals; student hiring; human resource compliance and other functions designated by management.

Essential Duties:

• Work with department hiring managers as a guide through the recruitment process, including coordination of the lifecycle of recruitment, hiring and retention of research faculty, postdocs, academic professionals and university staff; new employee onboarding; and working with department supervisors to ensure new hire checklist functions have been fulfilled.
• Manage our SharePoint recruitment request process, Workday requisition process, screening candidates, and participating in applicant interviews.
• Coordinate employee involuntary termination and separation process, including participating in termination meetings and processing the appropriate paperwork.
• Maintain electronic personnel records in accordance University policy and in compliance with ISO 9001 standards.
• Develop effective and cost-efficient sourcing strategies for filling difficult or high-profile recruitment efforts and provides consultation to hiring managers throughout the process from development of advertisement postings to making final job offers and assisting with on-boarding needs.
• Assist departments with employee change recommendations, including but not limited to: salary changes, promotions, FTE changes, and supervisor/department changes.
• Assist in coordinating academic professional and faculty visa application and renewal processes.
• Assist with faculty, academic professional, and graduate student renewals following academic and fiscal calendars.
• Assist in the coordination and processing of student hiring and promotion within the department.
• Provide backup to other team members as needed to ensure continual efficient operations of department to meet customer service needs.
• Work closely with department People Operations (HR) team to assist with and coordinate departmental HR activities to ensure adherence with college and university policies, practices and regulations.
• Foster and maintains effective professional relationships with staff, faculty, and students.
• Establish relationships with University offices, OHR, and academic units.
• Perform clerical functions with personal computers and appropriate software for various human resources processes including form preparation, report preparation, and other related functions.

• Ability to clearly communicate and exchange accurate information to perform essential duties.  
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. 

• Perform other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Desired Qualifications:

• Academic HR experience in higher education.
• Demonstrated knowledge of Workday, SharePoint, and PeopleSoft.
• Experience with high volume recruiting.
• Experience with assisting with visa applications, including J-1 and H-1B visas.
• Experience using various applications (e.g. Word/Mail Merge, Adobe PDF, Excel/Formulas, etc.) and other tools to prepare letters, forms, and reports.
• Experience in maintaining strict confidentiality regarding sensitive/confidential information pertaining to payroll, employee issues, etc.
• Experience working effectively in an environment subject to quickly changing priorities and short deadlines.
• Evidence of a passion for innovative HR solutions and process improvement.
• Experience in work that requires organizational and interpersonal skills.
• Evidence of having attention to detail, great communication skills, forward-thinking and desire to achieve excellence.

Working Environment:

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:  

Flexible work options:

• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required. 

 

Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval. 

Standard Working Environment:   

• Climate-controlled office setting subject to extended periods of being in a stationary position.  
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.   

Department Statement:

For the eleventh year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.

Working at ASU has additional perks and outstanding benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Scottsdale

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.