Design & Engineering Coordinator

Accountabilities:

• Maintain project document structures, file naming conventions, revision controls, access permissions, and confidentiality requirements across SharePoint and project management platforms.
• Log, distribute, and track drawing sets, specifications, submittals, RFIs, and design review comments, ensuring receipt, response, and closure are properly documented.
• Issue and archive transmittals and maintain current-revision registers to prevent teams from working with superseded documentation.
• Track design review cycles against stage-gate milestones and proactively identify slipping deliverables before they affect project schedules.
• Maintain compliance and deviation logs, including OPR versus BOD tracking, RFI logs, and bid comparison matrices.
• Assemble internal and tenant-facing review packages, including consolidated comment logs and response tracking.
• Coordinate multidisciplinary and multi-time-zone design reviews, workshops, project kickoffs, and knowledge-transfer sessions.
• Prepare meeting agendas, capture accurate minutes, and maintain action registers with clearly assigned owners and deadlines.
• Drive action items through completion and escalate stalled deliverables or unresolved issues when necessary.
• Support RFP and bid processes through distribution, bidder Q&A tracking, proposal intake, and comparison workbook preparation.
• Onboard consultants and vendors to document platforms, file structures, and naming standards.
• Maintain consultant contact registers, scopes of work, design team organization charts, and related project information.
• Track candidate pipelines and interview scheduling for design and engineering positions.
• Maintain, update, and version-control design standards, checklists, and templates, ensuring current materials are published and accessible to project teams.
• Manage complex calendars across multiple time zones, including travel arrangements and itinerary coordination.
• Prepare presentations, expense reports, correspondence, and other materials required by design and engineering leadership.
• Within the first 90 days, establish consistent document structures, accurate action registers, reliable revision control, and a well-organized executive review queue across active projects.

Requirements:

• 5+ years of experience supporting engineering, architecture, construction, data center development, or similar technical project teams.
• Demonstrated experience with document control on active design or construction projects.
• Working knowledge of drawing sets, specification sections, submittal and RFI workflows, and design-phase deliverables such as SD, DD, CD, and IFC.
• Advanced proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and SharePoint.
• Experience with at least one AEC or construction technology platform, such as Procore, Autodesk Construction Cloud/BIM 360, Newforma, Sitetracker, Bluebeam Revu, or an equivalent solution.
• Exceptional organizational skills, attention to detail, and follow-through, with the ability to independently drive action items to closure.
• Clear and concise written communication skills, including the ability to accurately summarize technical project status for executive audiences.
• Strong coordination and prioritization skills, particularly when managing multiple projects, stakeholders, deadlines, and time zones simultaneously.
• Direct experience in data center or mission-critical facility development is preferred.
• Familiarity with OPR/BOD frameworks, commissioning documentation, and deviation log methodologies is a plus.
• Working knowledge of MEP, electrical, and structural terminology sufficient to route technical comments to the appropriate discipline.
• Experience coordinating international teams and working across different code or regulatory environments is preferred.
• A degree or certificate in architecture, engineering, construction management, or a related technical field is an advantage.

Benefits:

• Remote work opportunity within the United States.
• Exposure to complex, concurrent design and engineering projects in a technical, mission-critical environment.
• Opportunity to work closely with senior design and engineering leadership.
• Broad responsibility across document control, project coordination, standards governance, vendor support, and executive operations.
• Opportunity to influence project processes, improve document governance, and strengthen multidisciplinary collaboration.
• High level of ownership and autonomy in a role where proactive organization and follow-through directly impact project execution.