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Vancouver, British Columbia, Canada
Onsite
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Job End Date
OngoingNote: Applications will be accepted until 11:59 PM on the Posting End Date.
UBC Development & Alumni Engagement is seeking a highly organized, detail-oriented, and adaptable Development Coordinator to join the Strategic Opportunities team. Reporting to the Director of Development, Strategic Opportunities, this role provides essential operational support to connect donors with opportunities across UBC and advance the university’s priorities through philanthropy.
The Development Coordinator will undertake a wide variety of responsibilities, including data entry and maintenance, activity tracking, processing donations, scheduling meetings, coordinating logistics, and supporting donor engagement activities. The role will also assist with briefing notes, correspondence, donor materials, reports, and other written communications. This position is ideal for someone who enjoys balancing multiple priorities, takes pride in producing accurate, high-quality work, and has strong writing and communication skills.
As a key member of a collaborative and high-performing team, the Development Coordinator will gain valuable insight into major gift fundraising and philanthropic partnerships while helping to ensure the smooth and effective delivery of the team's work. If you are curious, proactive, and excited by the prospect of contributing behind the scenes to help connect donors with transformative opportunities at UBC, we'd love to hear from you.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The Development Coordinator is responsible for providing program implementation and coordination to development programs. This position is instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with UBC donors, alumni and students. Participates in on-going fundraising planning.
Organizational Status
Reports to: One of: Associate Director, Manager, Senior Associate Director, Director/Assistant Dean, or Executive Director of Development.
Works with: UBC faculty and staff involved in fundraising.
Contacts: Donors, outside community groups and organizations.
Supervises: No supervisory responsibilities.
Work Performed
- Supports the development and implementation of new unit initiatives that advance UBC`s strategic plan,
- Ensures that appropriate donor recognition, acknowledgement and stewardship programs are in place;
- Develops and maintains a deep understanding and expert use of the University s donor and alumni database;
- Participates in on-going fundraising planning and practice and process development;
- Writes donor/prospect solicitation materials and correspondence;
- Researches and drafts fundraising proposals for senior management for presentation to donors;
- Develops unit analytical reports as requested by manager;
- Ensures processing of donor gifts, pledges and receipts;
- Develops and maintains processes and procedures as needed;
- Needs to accommodate flexible hours, attending events;
- Performs other related duties as required.
Consequence of Error/Judgement
Programs conducted by the Development and Alumni Engagement portfolio on behalf of the University are very public. The financial and moral responsibility to the University and to donors is significant. The interactions of this position with donors and others external to the University can have serious implications for the Development and Alumni Engagement portfolio. Poor judgement could lead to the alienation of donors, embarrassment to UBC and its senior administration and can result in the loss of significant financial support to the University.
Supervision Received
Works under direction from manager to achieve objectives. Work is reviewed for achievement of objectives, soundness of judgement and quality of work.
Supervision Given
None.
Minimum Qualifications
- University degree in relevant discipline. Minimum of one year of related experience, or the equivalent combination of experience and education.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Excellent verbal and written communication skills.
Strong organizational, analytical and interpersonal skills.
Effective computer skills.
Proven ability to interact effectively and positively with staff, managers and donors.
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