Want to know if this job is worth applying to?
United States
Remote only
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Director of Finance and Operations based in the United States.
The Director of Finance and Operations will lead the financial, administrative, and operational systems that support a mission-driven nonprofit organization focused on protecting ocean health and addressing climate change. This senior, hands-on role oversees financial management, budgeting, reporting, grants, contracts, and organizational administration. Working closely with the CEO, staff, Board, and external finance and HR partners, the Director will ensure that resources are managed effectively and that internal processes remain accurate, compliant, and efficient. As the organization's primary finance and operations lead, this individual will independently manage a broad range of responsibilities while identifying opportunities to strengthen systems and procedures. The role is well suited to an adaptable, detail-oriented professional who enjoys taking ownership and contributing across a collaborative, fully remote team.
Manage bookkeeping and accounting operations, ensuring accurate records, effective financial controls, and reliable processes.
Develop and monitor the annual organizational budget, providing monthly reports to budget holders and comprehensive financial updates and analysis to the CEO and Board.
Oversee expense coding, cost allocations, reimbursements, and monthly and quarterly financial reporting.
Monitor expenditures against grant budgets and prepare accurate, timely financial reports for funders.
Ensure compliance with financial policies and maintain appropriate internal controls.
Manage relationships with the external Professional Employer Organization (PEO), coordinating payroll, benefits, paid time off tracking, performance evaluations, and employee onboarding and offboarding.
Maintain shared digital information systems, administrative records, financial files, policies, procedures, agreements, and compliance documentation.
Coordinate logistics for team meetings and retreats and oversee performance review cycles and related tools.
Manage subscriptions, IT and administrative systems, and relationships with administrative contractors and vendors.
Support pre-award and post-award processes for incoming and outgoing grants, maintaining systems to track deliverables, reporting requirements, and deadlines.
Manage the development, monitoring, and close-out of contracts with consultants, subrecipients, and vendors.
Maintain complete grant and contract records and ensure accurate, timely payment processing.
Lead financial reporting and monitoring requirements for regranting and subawards.
Oversee the implementation of organizational policies and procedures, ensuring efficient resource use and compliance with applicable laws and regulations.
Develop and update policies as needed and manage external consultants supporting finance and administrative functions.
Provide operational information and supporting materials to the CEO and Board for governance and organizational activities.
At least 10 years of relevant experience managing financial functions and organizational administration, ideally within a nonprofit environment.
Demonstrated experience with financial operations, budgeting, grant budgets, grant accounting, and contract management.
Strong working knowledge of nonprofit finance, accounting, operations, and administration.
Experience preparing financial reports; familiarity with restricted funding is an advantage.
Proven ability to independently manage complex finance and administrative functions from planning through execution.
Excellent organizational and task management skills, with strong attention to detail and accuracy.
Ability to manage multiple responsibilities and competing priorities independently while consistently meeting deadlines.
Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across teams and with external partners.
Proficiency in Microsoft Office, particularly Excel for budget development and financial reporting.
Comfort working with cloud-based tools and digital information management systems.
Familiarity with QuickBooks is preferred.
A proactive, adaptable, and collaborative approach, with the willingness to take ownership of a broad range of operational responsibilities.
Annual salary: $90,000–$110,000, depending on skills, experience, and professional background.
Work arrangement: Regular full-time, fully remote position.
Location eligibility: Applicants must be based in the United States and legally authorized to work in the country.
Schedule: Availability during standard business hours in a continental U.S. time zone.
Travel: Limited travel, with one or two trips per year for team meetings.
Healthcare coverage: Health, dental, and vision insurance.
Paid time off: Generous vacation and sick leave.
Retirement: Access to a 403(b) retirement plan.
Home office support: Funds for home office maintenance.
Family support: Parental leave.
Work environment: Collaborative, mission-driven, and virtual team environment.
