Engagement Coordinator and Office Administrator - New York

 

● Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule 
● Supports Partners scheduling, tracking and management of all BD 
● Maintains Thrive database of all search-related candidate and client information
● Coordinates travel for partners and candidates - both domestic and international 
● Processes expense reporting for partners and candidates 

● Serves as point person for employees visiting the office and greets guests upon arrival, typical schedule is 9am to 5pm but remains flexible 
● Liaison for administrative vendors including security, parking, cleaning, catering, and technology 
● Organize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off-sites which may include oversight and management outside of office hours 
● Assists with building projects, renovations and/or handling office moves; inventory management

● Runs conference room schedule, office hoteling 
● Tracks and manages office related expenses, food, and office supplies 
● Manage incoming and outgoing mail/packages for internal and external stakeholders as needed 
● Ensure new hires receive the local office guide and details in advance of their first day 

who you are 

● Flexible- able to adjust at a moment’s notice, adapt and prioritize to changing environments 
● Organized- process driven, obsessed with the details and accuracy- getting it right the first time

● Problem Solver- entrepreneurial thinker, proactively finding solutions to overcome obstacles both simple and sophisticated 
● Professional- excellent interpersonal skills, orally and in writing; confident and self-aware 
● Business Acumen- understands the big picture; knowledge and curiosity about operations and strategy, comprehensive understanding of evolving business needs 

● Undergraduate degree preferred 
● Minimum of 3 years experience supporting partners/senior level executives in an executive search firm, professional services firm, or similar type of role 
● Proficient skills using Apple and G-Suite 

● Consistent record of handling numerous projects and competing demands with quick timelines and daily/weekly deliverables 

 

 

 

 

 

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.