Escrow Assistant

What You Will Do

• Keep Transactions Moving: Receive and process purchase agreements, open escrow orders, enter information into escrow systems, and maintain calendars to ensure important deadlines are met.
• Coordinate Closing Documentation: Prepare, collect, review, and organize closing documents, including title commitments, tax certificates, surveys, and lender requirements.
• Build Strong Relationships: Serve as a point of contact for buyers, sellers, real estate agents, lenders, attorneys, and other transaction partners, providing timely communication and responsive service.
• Support Clear-to-Close Requirements: Work with buyers, sellers, and lenders to obtain outstanding documentation and information needed to clear title and move transactions toward closing.
• Ensure Accurate File Management: Prepare files for post-closing in proper audit order, coordinate closing package shipments, and assist with daily bank deposits and other administrative responsibilities.
• Support the Escrow Team: Partner with Escrow Officers and colleagues to manage daily priorities, provide support during busy periods, and help maintain consistent service and operational standards.

What We're Looking For

• 2–4 years of experience in the title and escrow industry.
• Working knowledge of title and escrow processes and real estate transaction documentation.
• Experience with Qualia or similar title production software preferred.
• Proficiency in Microsoft Office and general computer applications.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple transactions, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.
• Comfortable working independently while contributing to a collaborative team.
• High school diploma or equivalent required; college degree preferred.
• Ability to type at least 45 WPM and use 10-key by touch.
• Knowledge of real estate law is a plus.

Why Join Spartan Title

Why Spartan Title?

At Spartan Title, you'll be part of a team that understands the importance of getting every detail right. Our business offers exposure to a variety of real estate transactions, opportunities to expand your title and escrow knowledge, and the chance to contribute to a team focused on delivering exceptional closing experiences.

 

Benefits Include:

• Competitive compensation package
• Medical, dental, and vision insurance
• Short-term disability and supplemental coverage options
• 401(k) plan with employer match

Ready to Take the Next Step?

If you're an experienced title and escrow professional who enjoys keeping transactions on track, building strong relationships, and delivering a great client experience, we'd love to hear from you. Join Spartan Title and become part of a team where your contributions help bring real estate transactions to the finish line.