Want to know if this job is worth applying to?
Canada
Remote only
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Estate Planning & Probate Paralegal based in Canada.
Join a U.S. legal team as an Estate Planning & Probate Paralegal, supporting attorneys with estate planning, probate, and trust administration matters. In this fully remote role, you will help prepare essential legal documents, coordinate case administration, and ensure accurate, timely handling of client matters. You will work closely with attorneys, clients, beneficiaries, financial institutions, and other stakeholders. Your expertise in U.S. estate law procedures and legal drafting will contribute to smooth case progression and reliable client support. This opportunity is suited to an experienced legal professional who values precision, organization, and clear communication. The position offers a remote working environment with consistent availability during U.S. business hours.
As an Estate Planning & Probate Paralegal, you will provide comprehensive legal and administrative support across estate planning, probate, and trust administration matters. Your responsibilities will include:
Prepare, draft, and organize estate planning documents, including wills, trusts, powers of attorney, healthcare directives, and related legal paperwork.
Draft probate petitions, pleadings, notices, inventories, accountings, court filings, and supporting documentation.
Assist attorneys with probate proceedings, trust administration, and estate administration.
Gather and organize information about estate assets, liabilities, beneficiaries, heirs, and distributions.
Communicate with clients, beneficiaries, financial institutions, and other relevant parties to obtain information and provide case updates.
Prepare correspondence, legal forms, filing packages, and other case-related documentation.
Monitor deadlines, court dates, filing requirements, and key case milestones to ensure timely completion of tasks.
Maintain accurate, well-organized digital case files and records.
Coordinate document execution, notarization, and estate planning signing procedures.
Conduct legal research related to estate planning, probate, trusts, and estate administration.
Use legal case management and document management systems while following established procedures and quality standards.
Requirements:
The ideal candidate is an experienced legal professional with strong knowledge of U.S. estate planning and probate practices, excellent drafting abilities, and the organizational skills needed to manage multiple cases and deadlines. Candidates should meet the following requirements:
At least five years of professional experience as a paralegal, lawyer, or attorney.
At least two years of experience working with a U.S. estate planning and/or probate law firm.
Practical experience in estate planning, probate, trust administration, or estate administration.
Demonstrated ability to draft wills, trusts, powers of attorney, healthcare directives, probate pleadings, and court filings.
Experience working directly with U.S. attorneys and clients.
Familiarity with U.S. probate procedures and court filing requirements.
Strong legal writing, document preparation, case management, and deadline-tracking skills.
Experience using legal case management software.
Advanced proficiency in Microsoft Office 365 or comparable cloud-based business tools.
Excellent written and verbal English communication skills.
Strong attention to detail, organization, and professional reliability.
A stable employment history, ideally with at least two years in each previous role.
Advanced practical experience using AI tools such as ChatGPT, Claude, and Gemini.
Reliable high-speed internet, professional equipment, and a quiet home office.
Availability during U.S. business hours and a commitment to a long-term remote position with a U.S. law firm.
Benefits:
Fully remote work arrangement.
Full-time or part-time opportunity.
Compensation of $14 per hour.
Opportunity to support U.S. legal professionals across estate planning, probate, and trust administration matters.