Event Planner – Remote Sports, Concerts & Theater

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for an Event Planner – Remote Sports, Concerts & Theater based in the United States.

Are you passionate about creating memorable experiences around live sports, concerts, theater performances, and special events? This remote opportunity is ideal for an organized, creative professional who enjoys turning client ideas into seamless and personalized experiences. You will work directly with clients to understand their preferences, budgets, and expectations while coordinating the details that make each event special. From researching venues and managing vendors to preparing proposals and organizing schedules, you will oversee the planning process from start to finish. Your communication skills and attention to detail will help deliver exceptional customer experiences and build lasting client relationships. Join a supportive, flexible environment where you can develop your event planning expertise and explore different areas of the industry.

Accountabilities

Client consultation: Connect with clients to understand their event objectives, preferences, desired experiences, budgets, and timelines.
Event planning and coordination: Organize sports-related events, concert experiences, theater outings, and other special occasions according to client requirements.
Venue and vendor management: Research suitable venues, entertainment options, suppliers, and service providers while coordinating bookings and arrangements.
Budget and proposal development: Prepare customized event proposals, cost estimates, budgets, schedules, and planning documents.
Contract and expense management: Coordinate agreements, track expenses, and maintain clear communication with vendors and service providers.
Client communication and support: Provide regular updates, answer questions, manage expectations, and guide clients throughout the planning process.
Event execution: Coordinate logistics, monitor schedules, address unexpected challenges, and ensure all arrangements run as smoothly as possible.
Project organization: Manage multiple event planning projects simultaneously, maintain accurate records, and ensure deadlines and client commitments are met.
Continuous improvement: Stay informed about event trends, entertainment options, and client preferences to recommend relevant experiences and improve service quality.
Requirements
Organizational skills: Strong planning, time-management, prioritization, and coordination abilities, with excellent attention to detail.
Communication skills: Excellent verbal and written communication skills, with the ability to build positive relationships and provide outstanding customer service.
Client-focused approach: A genuine interest in understanding client needs and delivering personalized, memorable experiences.
Digital proficiency: Comfortable using Microsoft Office, Google Workspace, online booking platforms, scheduling tools, and other digital resources.
Independent working style: Ability to manage multiple projects, solve problems proactively, and meet deadlines in a remote environment.
Adaptability: Comfortable handling changing requirements, coordinating multiple stakeholders, and responding effectively to unexpected challenges.
Interest in live entertainment: Enthusiasm for sports events, concerts, theater, and other live experiences is an advantage.
Relevant experience: Previous experience in event planning, hospitality, customer service, travel coordination, or a related field is beneficial.
Work authorization and location eligibility: Applicants must be authorized to work in the United States or reside in one of the specifically eligible countries listed below. Applicants residing elsewhere are not eligible for this opportunity.
Eligible countries include the United States, Australia, Dominican Republic, St. Lucia, Cayman Islands, Bahamas, Mexico, Costa Rica, the United Kingdom, Italy, Panama, Aruba, Colombia, Barbados, Ireland, Jamaica, Honduras, and Belize.
Benefits
Fully remote work: Work from home without a daily commute.
Flexible scheduling: Full-time or part-time opportunities, offering flexibility to accommodate different schedules.
Professional development: Access to training and resources to build your event planning knowledge and skills.
Specialization opportunities: Explore different event categories and develop expertise in sports, concerts, theater, weddings, corporate gatherings, or travel-related experiences.
Vendor partnerships: Benefit from access to vendor relationships and resources that support event planning and coordination.
Mentorship and support: Receive guidance from a supportive team and ongoing professional development assistance.
Varied work: Help clients create distinctive experiences while developing transferable skills in planning, coordination, communication, and customer service.