Position Purpose:
The Event Services – Athletic Events Coordinator Associate will provide support to the Athletic Event Services Department in the planning, coordination, preparation, and execution of athletic, recreational, and sporting events across Grand Canyon University's campus.
This position will work closely with Grand Canyon University's NCAA Division I athletic programs, club sports, intramural sports, recreational programs, and other campus sporting events. The student worker will play an important role in ensuring events are properly organized, staffed, equipped, and executed while providing excellent customer service to student-athletes, coaches, staff, campus departments, and external partners.
This is an excellent opportunity for a motivated student interested in athletics, event management, sports operations, or campus recreation to gain valuable hands-on experience in a fast-paced collegiate event environment.
Responsibilities:
The Event Services – Athletic Events Coordinator Associate will assist with, but is not limited to, the following responsibilities:
- Event Planning & Coordination: Assist with the planning, scheduling, organization, and execution of athletic and recreational events across campus.
- Athletic Event Support: Work closely with NCAA Division I athletic teams, club sports, intramural sports, and other recreational programs to support event needs and operations.
- Event Preparation & Operations: Assist with event setup, breakdown, equipment preparation, signage, facility arrangements, and other operational needs.
- Departmental Communication: Communicate and coordinate event details and requests with various campus departments, including Facilities, Catering, Audio/Visual (AV), and other support teams.
- Scheduling & Organization: Assist with managing event schedules, coordinating departmental requests, tracking event details, and maintaining accurate records.
- Administrative Support: Utilize Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint, along with scheduling platforms and SharePoint, to assist with daily departmental operations.
- Customer Service: Provide professional, friendly, and effective communication with coaches, events staff, faculty, vendors, and event attendees.
- Event Execution: Help troubleshoot event-related challenges, respond to changing needs, and maintain a positive and professional attitude in a fast-paced environment.
- Team Collaboration: Work collaboratively with full-time Athletic Event Services staff, other student employees, campus departments, and external vendors to ensure successful event execution.
- Other Duties: Assist with additional projects and responsibilities as assigned by the Athletic Event Services team.
Qualifications & Desired Skills:
The ideal candidate will be dependable, organized, proactive, and eager to learn. They should demonstrate strong communication skills, a positive attitude, and the ability to work effectively in a team-oriented environment.
Required Qualifications:
- Local student in Arizona
- Strong verbal and written communication skills.
- Ability to multitask, prioritize responsibilities, and manage time effectively.
- Ability to work independently, follow directions, and complete assigned tasks with minimal supervision.
- Strong attention to detail, organization, and problem-solving skills.
- Ability to remain calm, professional, and productive in a fast-paced environment and under pressure.
- Basic - intermediate computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint.
- Ability and willingness to learn scheduling platforms, SharePoint, and other departmental software.
- Ability to communicate professionally through email and coordinate requests with multiple campus departments.
- Ability to lift and carry up to 50 pounds.
- Reliable, punctual, and dependable with a strong work ethic.
- Must have a Valid Drivers License and Clean Driving Record
Preferred Qualifications:
- Interested in athletics, sports management, event management, recreation, or facility operations.
- Previous experience in event planning, customer service, athletics, campus recreation, or event operations.
- Experience coordinating schedules, communicating with multiple departments, or working in a team-oriented environment.
- A willingness to take initiative, accept feedback, learn new skills, and grow professionally.
Schedule & Availability:
- Must be able to work up to 20 hours per week.
- Must maintain a flexible schedule based on athletic and recreational event needs.
- Availability for early mornings, evenings, and occasional weekends is required.
- Work hours may vary depending on the university's athletic schedules, event calendar, and departmental needs.
Expectations & Opportunities:
The Event Services – Athletic Events Coordinator Associate is expected to represent Grand Canyon University and the Event Services Department in a professional and positive manner. This position requires someone who is adaptable, communicates effectively, takes initiative, and is willing to step outside their comfort zone to learn new responsibilities. Will have the opportunity to develop valuable skills in event planning, athletic operations, communication, scheduling, customer service, and cross-departmental collaboration while gaining firsthand experience supporting collegiate athletic and recreational events.
Experience/Education:
Grand Canyon University is committed to a student first policy. Therefore, all applicants must meet the following eligibility requirements to be considered for student employment:
• Enrolled at GCU as a full-time student in a Bachelor’s program or Master’s program.
• Retain a 2.0 GPA as a Bachelor level student or a 3.0 GPA as a Master level student.
• Maintain good financial and academic (SAP) standing with the University.
You may be subject to termination if you fall below the minimum requirements.
Pay Rate: Minimum Wage
Anticipated End Date: June 30, 2027
