Events and Business Services Manager

Job Profile:

Outreach Manager 2

Job Family:

Outreach Programs

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages routine operations and outreach initiatives to promote a stable and productive relationships between the university and local community.

Job Description:

Position Salary Range:

• $48,000 - $55,000 per year; DOE

The Pat Tillman Veterans Center seeks a highly organized, collaborative and service-oriented Events and Business Services Manager to lead the planning, coordination and execution of signature events and ongoing engagement programs for the center. Reporting to the Director of Development and Strategic Partnerships, this position will manage a varied portfolio of events that advance PTVC's mission, strengthen community engagement and support military-affiliated student success. 

This is a five-day per week, in-person position based primarily at the Pat Tillman Veterans Center's stadium location. The position may also work at other ASU campuses, venues or community locations as necessary based on event schedules, logistics and program needs. 

 

The Events and Business Services Manager will oversee major PTVC signature events, employer engagement events, physical fitness and social activities connected to the FitVet initiative, and a major speaker series hosted by the Pat Tillman Veterans Center. This role will work across PTVC teams to ensure events are strategically aligned, well communicated, inclusive of key stakeholders and executed with excellence. 

 

In addition to event leadership, this position will support the center's business operation’s needs, including purchasing, ordering supplies, coordinating event-related materials, tracking expenses, working with vendors and supporting administrative processes in accordance with university policies and procedures.

Essential Duties:

• Plan, coordinate, and execute PTVC signature events, employer engagement events, FitVet-related physical fitness and social activities, speaker series events and other programs as assigned.
• Develop and maintain an annual event calendar in collaboration with the Director of Development and Strategic Partnerships and PTVC leadership.
• Serve as the primary project manager for assigned events, including timelines, planning meetings, logistics, staffing plans, run-of-show documents, vendor coordination, and post-event follow-up.
• Coordinate across PTVC teams to ensure programmatic goals, student engagement priorities, employer and partner needs, communications, development opportunities, and operational requirements are incorporated into event planning.
• Work with internal and external partners, including employers, community organizations, speakers, donors, alumni, student groups, campus partners, and university departments.
• Coordinate event logistics including space reservations, catering, A/V and technology needs, registration, signage, parking, transportation, accessibility needs, staffing, volunteer support, set-up and tear-down.
• Support pre-event and post-event communications in coordination with appropriate PTVC and ASU communications partners.
• Manage event budgets, track expenses, process purchasing requests and ensure expenditures are aligned with university policies and approved funding.
• Coordinate ordering of supplies, materials, promotional items, event equipment, and other business needs for PTVC programs and events.
• Learn and apply ASU business processes related to procurement, vendor payments, reimbursements, purchasing cards, supply orders, and related administrative functions.
• Review vendor agreements, invoices, receipts and final billings for accuracy and routing through appropriate university processes.
• Maintain accurate records of event plans, vendor information, budgets, attendance, outcomes, purchases, and other relevant documentation.
• Support evaluation of event effectiveness, including attendance, stakeholder feedback, engagement outcomes, and recommendations for continuous improvement.
• Represent PTVC at events and meetings with professionalism, cultural awareness, and a strong commitment to service.
• Assist with special projects and other duties as assigned to support the goals of the Pat Tillman Veterans Center.

Desired Qualifications:

• Experience planning and executing events in higher education, nonprofit, military-connected, veteran-serving, employer engagement, advancement, or community-facing environments. 
• Experience managing multiple events or projects simultaneously from concept through execution and evaluation. 
• Experience coordinating high-profile events, speaker series, employer events, donor or partner engagement events, fitness/wellness events, or student-centered programs. 
• Demonstrated knowledge of event logistics, including venue coordination, catering, A/V, registration, staffing, vendor management, and day-of-event execution. 
• Experience developing and managing event budgets and tracking expenses. 
• Experience with procurement, purchasing, vendor payments, supply ordering, or related business services.
• Evidence of effective communication skills. 
• Demonstrated ability to build and maintain effective working relationships with varied internal and external stakeholders.
• Experience working with military-affiliated students, veterans, service members, military families, or veteran-serving organizations. 
• Ability to exercise discretion and maintain confidentiality when handling sensitive information. 
• Demonstrated customer-service orientation and ability to represent an organization professionally with students, staff, faculty, alumni, donors, employers and community partners. 
• Ability to work independently, take initiative, solve problems and adapt quickly as priorities change.
• Experience with event management platforms, registration tools, project management tools, spreadsheets or university administrative systems.
• Knowledge of ASU policies, procedures and business operations, or ability to learn them quickly. 

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. 
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work. 
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds may be required for event set-up and tear-down. 
• Regular activities require the ability to quickly change priorities, which may include and/or be subject to resolution of conflicts. 
• This role is expected to work five days per week in person, primarily from the PTVC stadium location, with work at other locations as needed for events. 
• May be required to work evenings or weekends in support of events and programs. 
• May be required to perform tasks in the field within and/or across ASU campuses and community locations.
• Ability to clearly communicate to perform essential functions.

Department Statement:

In support of the university’s mission and goals, Academic Enterprise Enrollment advances awareness of Arizona State University as the New American University through data-informed strategies that enroll and support a student population reflective of its vision across campus and digital immersion environments. AEE brings professionalism and discipline to the formulation of enrollment strategy and the refinement of enrollment processes and is an effective collaborator with our college and school colleagues and other enrollment partners within the Academic Enterprise, the Knowledge Enterprise, the Learning Enterprise and EdPlus. AEE comprises the following units: Academic Enterprise Communications; Academic Enterprise Enrollment Solutions; Admission Services; Financial Aid and Scholarship Services; the International Students and Scholars Center; the Pat Tillman Veterans Center; Technology and Data Solutions; and University Registrar Services.

 

Academic Enterprise Enrollment core values:

• Make the human connection: We commit to listen, offer empathy and show compassion.
• Drive success with teamwork: We solve problems with collaboration and creativity.
• Promote a thriving community: We recognize work-life balance and embrace our individual differences.
• Go above and beyond: We share our time, talents and expertise to make an impact in all that we do.
• See the extraordinary through our efforts: We support those who are pursuing their dreams.
• Lead with respect and positive intent in every situation: We communicate openly, genuinely and with transparency.

 

ASU offers an array of employee benefits, including reduced tuition for employees, their spouses and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs. Visit https://cfo.asu.edu/hr-benefits for further details, as well as https://cfo.asu.edu/hr-applicant for a message from ASU President Michael M. Crow to future ASU employees.

 

Pat Tillman Veterans Center Department Statement:

 

Pat Tillman Veterans Center is one of several departments comprising the Academic Enterprise Enrollment (AEE) which utilizes a variety of strategies to enroll and support a varied student populations representative of Arizona State Universities’ vision. At the Pat Tillman Veterans Center, we salute Pat’s legacy by providing you with inspired service through your ASU Academic Journey.  When you graduate, we know you will carry that same spirit of service with you.  We help ensure you receive your Department of Veterans Affairs (VA) educational benefits, help with your deployment and return to school and provide information and referrals for: academic and student support services, housing, health and counseling services, career serves, disability resource and tutoring resources.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.