Executive Administrative Assistant

Accountabilities:

• Manage the executive calendar in alignment with annual, monthly, and weekly business priorities, understanding the purpose and importance of strategic planning, product, business development, customer, talent, leadership, and one-on-one meetings.
• Look several weeks ahead to anticipate major milestones and proactively schedule the preparation, alignment, and decision-making meetings needed to support them.
• Apply consistent calendar standards, ensuring accurate attendees, reporting relationships, agendas, pre-reads, links, locations, time zones, and appropriate meeting buffers while identifying scheduling conflicts and overloaded periods.
• Maintain a clear understanding of executive priorities, upcoming milestones, stakeholder commitments, key decisions, and emerging risks, addressing gaps before they become urgent issues.
• Help ensure the executive maintains relationships with the right business leaders, customers, partners, and team members by proactively identifying important connections and meeting opportunities.
• Prepare concise context for critical meetings and coordinate the necessary data, presentations, pre-reads, and stakeholder alignment.
• Coordinate leadership meetings, town halls, offsites, and other major team activities, managing objectives, agendas, participants, materials, logistics, and follow-up actions.
• Track decisions, commitments, and next steps, ensuring clear ownership and deadlines while carrying forward previous direction and closing open loops.
• Build strong relationships across the organization to understand emerging priorities, connect related work, and identify matters requiring executive attention.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, meeting logistics, contingency planning, and expense reporting.
• Manage incoming requests and correspondence, prepare and quality-check presentations, emails, reports, and meeting materials, and route questions to the appropriate stakeholders.
• Handle confidential business, talent, and personal information with discretion while bringing professionalism, warmth, and a positive attitude to a fast-paced global environment.

Requirements

• 10+ years of experience as an Executive Assistant supporting senior executives in a complex, global business environment.
• Experience supporting a leader responsible for a multibillion-dollar business or portfolio is strongly preferred.
• Strong business judgment and advanced calendar-management skills, with the ability to align executive time with business priorities rather than simply responding to incoming requests.
• Highly proactive and forward-looking, with a natural ability to anticipate preparation requirements, identify relevant stakeholders, and act before being prompted.
• Genuine curiosity about business and marketing, with the ability to quickly understand a portfolio, organizational structure, planning cycles, and operating rhythms.
• Strong communication and relationship-building skills, with the discretion to gather information across an organization and determine when to act, escalate, or seek clarification.
• Highly organized, dependable, and detail-oriented, with the ability to maintain accuracy and standard processes while managing changing priorities.
• Comfortable using Outlook, Teams, PowerPoint, Word, and related collaboration and productivity tools.
• Associate degree or equivalent experience required; bachelor’s degree preferred.
• Must be legally authorized to work in the United States; employment visa sponsorship is not available for this position.

Benefits

• Annual base salary range of $78,400–$117,600, depending on skills, qualifications, experience, and location.
• Eligibility for performance-based incentive compensation, which may include cash bonuses and/or long-term incentives.
• Medical, dental, and vision coverage.
• Paid time off.
• 401(k) plan with employee and company contribution opportunities.
• Life, disability, and accident insurance.
• Tuition reimbursement.
• Professional development opportunities and exposure to a global healthcare and marketing environment.
• Full-time remote work arrangement.
• No relocation assistance is provided.
• Opportunity to work closely with senior leadership while gaining broad visibility into strategic planning, business operations, and organizational priorities.