The Executive Assistant provides comprehensive administrative, operational, and project support to the Demand Generation Leadership Team (DGLT). This role serves as a trusted partner to the leadership team by managing complex priorities, coordinating executive communications, facilitating key business rhythms, and ensuring effective execution of strategic and operational initiatives.
The position requires exceptional organizational skills, strong business acumen, sound judgment, and the ability to successfully support multiple senior leaders in a fast-paced environment. The ideal candidate is highly proactive, detail-oriented, and able to manage competing priorities with professionalism, a high degree of discretion, and accountability.
Responsibilities:
Leadership Team Support
- Provide executive-level administrative support to the Demand Generation Leadership Team (DGLT), including the SVP and designated Vice Presidents.
- Manage complex, multi-leader calendars, balancing competing priorities and scheduling demands.
- Coordinate executive communications with a high degree of discretion and confidentiality.
- Serve as a key liaison between leadership, internal partners, and external stakeholders.
- Anticipate leadership needs and proactively identify solutions to scheduling, communication, and operational challenges.
- Ensure leader priorities, commitments, and follow-up actions are effectively managed and completed.
- Enable alignment and coordination across leaders and teams.
Meeting & Event Coordination
- Plan and execute leadership meetings, offsites, and business reviews.
- Coordinate agendas, logistics, and supporting materials.
- Prepare pre-read materials, reports, and briefing documents.
- Track action items, decisions, and follow-up activities to ensure timely completion.
- Manage meeting logistics, including conference rooms, catering, technology, and attendee communications.
Travel & Expense Management
- Coordinate travel arrangements for leadership team members in alignment with company policy
- Prepare and submit expense reports accurately and timely
Office & Operational Management
- Maintain office equipment and supplies; oversee updates to business cards and stationery
- Process and track vendor invoices; support department budget tracking in partnership with Finance and Procurement
- Manage jet tracking and related documentation for Finance and Tax/Audit requirements
- Maintain shared drives and document repositories to ensure materials are current, organized, and accessible
Strategic & Project Support
- Conduct research, prepare briefing documents, and summarize insights to support Demand Generation strategic initiatives.
- Track and report on key projects, priorities, and deliverables to ensure alignment with leadership objectives.
- Prepare executive presentations, reports, and business review materials.
- Support executive communications and presentation development for internal and external audiences.
- Coordinate leadership operating rhythms, including staff meetings, planning sessions, and business reviews.
Team Engagement & Culture
- Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion
- Support internal communications and drive participation in culture-building initiatives
- Help reinforce a collaborative, high-performing leadership team environment
Requirements:
- 4 Year Degree
- Minimum: 5+ years of Executive Assistant or senior administrative support experience.
- Experience supporting Vice Presidents, Senior Vice Presidents, or other executive-level leaders in a fast-paced corporate environment.
- Preferred: Experience supporting multiple executives simultaneously.
- Experience coordinating executive meetings, offsites, and strategic initiatives.
Inspire is a multi-brand restaurant company whose portfolio includes more than 33,300 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide. We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.
