Executive Assistant

The Role:

We are seeking a highly professional, proactive and dynamic Executive Assistant to join the Executive Chairman & President’s Office at Celonis.

The role will provide executive support within the office of the Executive Chairman & President, working closely with the existing Executive Assistant team to ensure seamless coordination and support in a fast-paced, global environment.

The ideal candidate brings proven experience supporting C-level executives in a global organization, excellent organizational and communication skills, a high level of discretion, and the ability to confidently manage complex priorities and stakeholders.

As an Executive Assistant within the Executive Chairman & President’s Office, you will work closely with the Executive Leadership Team and their respective offices, as well as with senior leaders and key stakeholders across Celonis. You will serve as a trusted partner within the office, supporting the coordination of complex priorities and acting as one of the key points of contact for internal and external matters.

You are someone who thrives under pressure, enjoys working in a fast-paced and dynamic environment, has a growth mindset, and is genuinely passionate about enabling executives and helping them operate effectively. You bring a high level of professionalism, discretion and ownership, and are comfortable working across a global organization with multiple senior stakeholders.

Not only will you join Celonis as a trusted partner to one of the most senior and broad-reaching leaders in the business, you will become a true business partner — bringing an exceptional opportunity for further career advancement with one of the most exciting technology companies in the world right now.

The work you'll do:

• Provide high-level executive support to the Executive Chairman & President in a fast-paced, globally operating environment
• Act as a trusted partner and extension of the Executive Office, anticipating needs and proactively managing priorities
• Own and strategically manage a complex, international calendar, balancing business priorities, travel, meetings and personal commitments
• Prepare the Executive Chairman for key meetings by ensuring the right context, materials, people and information are in place
• Manage complex international travel and logistics end-to-end, including last-minute changes and high-priority arrangements
• Serve as a key point of contact and gatekeeper, building strong relationships with senior internal and external stakeholders
• Exercise excellent judgement and discretion when prioritizing requests, protecting executive time and handling confidential information
• Anticipate potential conflicts, bottlenecks and challenges and solve them proactively before they become issues
• Coordinate and follow up on strategic projects, meetings and action items across the Executive Office and broader leadership team
• Partner closely with the Chief of Staff and other Executive Assistants to ensure seamless coordination across the leadership team
• Draft and manage high-quality executive communications, correspondence and presentations
• Build and maintain a strong internal and external network, working effectively with C-level executives, customers, investors and other senior stakeholders
• Bring structure, calm and clarity to a highly dynamic environment with constantly shifting priorities
• Take end-to-end ownership rather than waiting for others to solve problems

The experience you need:

• Extensive experience working as an Executive Assistant, including experience supporting at C-Suite with a Global remit
• Professional fluency (written and oral) in English and ideally also in German
• Exceptional organizational and prioritization skills, with the ability to manage multiple high-priority topics simultaneously
• Strong business acumen and the ability to quickly understand complex topics and identify what really matters
• Outstanding executive presence, communication skills and interpersonal judgement
• A highly proactive, solution-oriented and hands-on mindset
• Confidence working across different cultures, time zones and seniority levels
• High attention to detail without losing sight of the bigger picture
• The ability to remain calm, flexible and effective under pressure
• A genuine ownership mentality and willingness to go the extra mile when needed
• Comfortable providing structure within an entrepreneurial and dynamic environment
• Working with discretion, maturity and consistency
• Advanced Google Suite + Microsoft Office skills. Claude and other AI experience.
• Strong interpersonal, collaborative, and communication skills
• High communication skills and analytical mindset