Executive Assistant

Job Description:

Job Title: Executive Assistant

LOB: Global Corporate and Investment Banking

Location: Milan 

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description 

We are looking for an experienced Executive Assistant to join our Investment Banking team in Milan. Ideally, you will bring previous experience within Investment Banking, Financial Services or another fast-paced, client-facing professional environment.

Supporting senior Bankers, you will act as a trusted and proactive partner, managing complex schedules and priorities while helping ensure the smooth running of their day-to-day activities.

This is a highly visible role requiring excellent organisation, sound judgement and discretion. You will work closely with senior internal and external stakeholders and collaborate with colleagues across the administrative team and the broader organisation.

Responsibilities:

• Manage complex diaries and coordinate internal and external meetings across multiple time zones
• Coordinate domestic and international travel, including itineraries and last-minute changes
• Proactively manage priorities, anticipate scheduling conflicts and respond effectively to changing demands
• Manage inboxes and correspondence, identifying urgent matters and responding on behalf of senior Bankers where appropriate
• Prepare and process expenses through Concur, ensuring compliance with Bank policies and accurate capture of Deal Related Expenses
• Maintain accurate and timely call reports in Salesforce
• Develop a strong understanding of the Bankers’ clients, transactions and priorities to provide informed and proactive support
• Coordinate client meetings, senior management visits, events and off-sites
• Build strong relationships with internal stakeholders, clients and other Executive Assistants
• Handle sensitive and confidential information with discretion and professionalism
• Partner with colleagues across the administrative team, providing support and coverage where required
  

What we are looking for:

• Previous experience as an Executive Assistant or senior Administrative Assistant, ideally within Investment Banking, Financial Services or a comparable professional environment
• Demonstrable experience supporting senior executives in a fast-paced, high-performance environment
• Excellent organisational and prioritisation skills, with the ability to manage multiple competing demands
• A proactive mindset with the ability to anticipate needs, exercise sound judgement and work with a high degree of autonomy
• Strong communication and relationship-building skills, with confidence interacting with senior stakeholders and clients
• High levels of discretion, professionalism and attention to detail
• Ability to remain calm, flexible and solutions-focused when priorities change
• Strong Microsoft Office skills. Experience with Concur, Salesforce or corporate travel platforms would be advantageous
  

Skills: 

• Executive & Administrative Support
• Complex Diary & Calendar Management
• Planning & Prioritisation
• Stakeholder & Client Management
• Professional Judgement
• Discretion & Confidentiality
• Proactive Problem Solving
• Relationship Building & Collaboration
• Written & Verbal Communication
• Adaptability & Attention to Detail

Bank of America

Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status,  socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.