Executive Assistant

Responsibilities:

Executive Support & Operations

• Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.

Board, Investor, and Leadership Materials

• Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.

Meeting Excellence

• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and escalate risks.
• Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.

Cross‑Functional Coordination

• Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
• Partner with Marketing/Comms to ensure brand‑compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints.

Process & Tools

• Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.
• Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.

Confidentiality & Compliance

Handle sensitive information with absolute discretion; follow company policies and brand standards for documents and communications

Qualifications

Required

• 5–7+ years of experience as an Executive Assistant (supporting C‑level or senior executives in a fast‑moving, growth‑oriented environment).
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.
• Experience coordinating board materials and executive offsites
• Setup Executive Sponsor check-ins
• Background supporting multiple executives simultaneously; process improvement or project coordination experience.

 

Competencies

• Anticipation & Ownership: Proactive problem‑solver who sees around corners and closes loops without being asked. 
• Communication Excellence: Clear, concise, executive‑level writing and interpersonal presence; adept at summarizing and escalating.
• Organization & Detail: Meticulous with calendars, logistics, and artifacts; strong version control and documentation discipline.
• Speed & Adaptability: Thrives in dynamic priorities and tight deadlines; maintains composure and quality. 

Work Environment & Tools

• Hybrid; occasional travel to executive meetings, offsites, SKO, or partner/customer events as needed.
• Work products must adhere to LightEdge brand standards and use approved templates

Equal Opportunity Statement

LightEdge is committed to a respectful, inclusive workplace and equal employment opportunities for all employees and applicants.