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Madrid, Comunidad de Madrid, España
Onsite
Executive Assistant
What We Need
We are looking for a highly organised, proactive, and professional Executive Assistant to provide direct support to the Managing Director and Chief Business Officer. The role will combine executive support, business coordination and administrative responsibilities, helping both executives manage their day-to-day activities efficiently while also supporting the wider business with presentations, meetings, logistics and internal coordination. The successful candidate will be comfortable working in a fast-paced international environment, managing multiple priorities and interacting with senior stakeholders across the organisation.
How We Work
As an Executive Assistant, Corpay will set you up for success by providing:
· Assigned workspace in Spain office.
· Company-issued equipment
· Formal, hands-on training with local management
Role Responsibilities
The responsibilities of the role will include:
· Managing and coordinating the calendars of the Managing Director and Chief Business Officer, including meetings, appointments, and key business commitments.
· Organising internal and external meetings, ensuring agendas, documentation and logistics are prepared in advance.
· Coordinating business travel, accommodation, itineraries, and related logistics.
· Preparing and formatting PowerPoint presentations, reports, and other business materials for internal and external meetings.
· Supporting the preparation and coordination of management meetings, business reviews and other senior-level forums.
· Assisting with general administrative activities, documentation, expenses, and internal processes.
· Coordinating with different teams and functions across Spain and Europe to support business initiatives and following up on actions when required.
· Helping to organise client meetings, internal events, and other business-related activities.
· Maintaining a high level of confidentiality when handling sensitive business and management information.
· Providing ad hoc support to the Managing Director and Chief Business Officer as required.
Qualifications & Skills
· Previous experience in an Executive Assistant, Personal Assistant, Office Management, or similar business support role.
· Excellent organisational and time-management skills.
· Strong attention to detail and ability to manage multiple priorities.
· Advanced knowledge of Microsoft PowerPoint, Outlook, Word, and Excel.
· Strong communication and interpersonal skills.
· Professional and confident when interacting with senior executives, clients, and other stakeholders.
· Proactive, flexible, and solution-oriented approach.
· Ability to work independently and anticipate business and executive needs.
· High level of discretion and confidentiality.
· Fluent Spanish and strong professional English are required.
Benefits & Perks
· Career development opportunities within a global organisation.
· Meal vouchers (Ticket Restaurant).
· Ongoing learning and professional development.
· Collaborative and performance-driven culture.
Pay Transparency
The salary range for this position is up to €40,000 gross per year. The final offer will be determined based on objective, gender-neutral criteria including relevant skills, professional experience, and qualifications. Corpay maintains structured compensation practices and regularly reviews pay to support compliance with equal pay principles and applicable EU legislation. Additional compensation elements, including benefits and variable pay (if applicable), will be discussed during the recruitment process
About Corpay
Corpay is a global technology organization that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.
At Corpay, we are committed to fostering an inclusive and respectful workplace where employees are valued for their diverse perspectives, experiences, and contributions. We believe that diversity, equity, and inclusion strengthen our teams, drive innovation, and support our continued success globally.
As part of our hiring process, offers of employment may be subject to the successful completion of pre-employment screening conducted by an authorized third-party provider, in accordance with applicable laws and Corpay policies. Screening requirements may include employment references, identity verification, criminal record checks, financial or sanctions screening, and other background checks relevant to the role and permitted by local law.
Notice to Recruitment Agencies and Search Firms: Corpay does not accept unsolicited resumes from agencies or search firms without a valid written agreement in place. Any unsolicited candidate submissions will become the property of Corpay, and no fees will be paid related to such submissions.
Learn more about Corpay: https://www.corpay.com
Transparency & Compliance
Equal Opportunity Employer
Corpay is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital status, genetic information, military or veteran status, or any other characteristic protected by applicable law. Corpay is committed to fostering an inclusive workplace where individuals are respected and valued for their diverse perspectives, experiences, and contributions. If you require reasonable accommodation during any part of the application or interview process, please notify a representative of the Human Resources Department.
Use of Artificial Intelligence in Hiring
Corpay may use artificial intelligence (AI) and other technology-enabled tools to support certain aspects of the recruitment process, such as application screening, candidate assessment, or interview scheduling. These tools are designed to enhance efficiency, consistency, and fairness throughout the hiring process. AI tools do not make final hiring decisions. All employment decisions involve human review. Corpay is committed to the responsible use of AI, including appropriate oversight and safeguards designed to support fair and unbiased outcomes.
Candidate Privacy Notice
For information about how Corpay processes personal information during the recruitment process, please review our Candidate Privacy Notice: https://www.corpay.com/privacy-policy.
Pay Philosophy
Corpay is committed to fair, equitable, and transparent compensation practices. Compensation decisions are based on objective, job-related factors including skills, experience, qualifications, and market benchmarks. Where required by applicable law, salary or compensation ranges will be included in the job posting or provided prior to the interview process, where required by applicable law. Additional compensation elements such as bonuses, incentives, benefits, or variable pay may apply where applicable.
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