Executive Assistant

We are looking for a proactive, highly organized, service-minded and flexible Executive Assistant to join our CEO Office. This is a unique opportunity to work at the heart of a global organization, supporting senior leadership and contributing to the smooth running of a dynamic international business environment.

In this role, you will provide practical administrative and coordination support to the CEO Office/Executive Assistant to the President & CEO. Your responsibilities will include handling invoices, travel bookings and expense claims, handling meeting documentation, and taking care of filing, archiving and other practical coordination tasks. You will play a key role in ensuring that information flows seamlessly and everyday operations run smoothly.

The position is ideal for someone who enjoys variety, takes pride in keeping things organized and thrives in a fast-paced environment where no two days are the same. It also offers an exciting opportunity to leverage modern digital solutions, including Microsoft 365 and AI-enabled tools, to improve ways of working and increase efficiency across the CEO Office.

What you'll be doing

• Provide day-to-day administrative support to the CEO Office, including invoice handling, expense claims, filing, archiving, running errands, and other operational tasks
• Coordinate travel arrangements and logistics for senior leaders and visitors
• Support meeting arrangements and calendar updates to help ensure effective planning and execution
• Assist with practical communications, correspondence, meeting materials and meeting documentation
• Coordinate with internal and external stakeholders in a professional and service-oriented manner. Secure great collaboration between departments and act as back-up of other Executive Assistants when needed
• Utilize Microsoft 365 and AI-enabled tools to organize information, prepare drafts, enhance documentation and streamline administrative processes
• Contribute to continuous improvement by identifying opportunities to simplify routines, increase efficiency and support effective ways of working within the CEO Office

What you'll bring to the role

• Relevant education in business administration, office management or a related field, or equivalent practical experience
• Former experience in an Executive Assistant, coordinator or similar support role
• Excellent organizational skills and an eye for detail
• Ability to manage multiple priorities and ensure practical matters progress smoothly
• Strong working knowledge of Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word and Excel
• Curiosity in utilizing AI-enabled tools, such as Microsoft Copilot, to enhance productivity and effectiveness
• Positive, practical and service-minded approach combined with strong stakeholder skills
• Ability to handle confidential information with professionalism and discretion
• Strong written and spoken English skills
• A proactive mindset and genuine interest in helping others succeed

Why join us?

• Opportunity to work in a global, publicly listed company with a strong purpose and international reach
• Visible position within the CEO Office, offering exposure to senior leadership and business operations
• Collaborative and supportive work environment with opportunities to learn and develop
• Meaningful role where your contribution helps keep a global organization running effectively

Please submit your application by October 13.

The position requires an approved security clearance.

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