Executive Assistant

As we continue to grow, we are excited to add an Executive Assistant to support our Managing Directors for France and DACH, based in Paris. 

Here are some of the exciting things you'll get to do: 

• Manage complex diaries and inboxes for the Managing Directors. Use your own initiative to proactively resolve conflicts and clean up calendars, balancing business demands and changing priorities. 
• Coordinate meetings end to end, including agendas, papers, reports, and presentations. 
• Attend meetings when required, provide accurate minutes or action logs, and own the follow-up of outstanding actions. 
• Manage complex itineraries covering travel, accommodation, transfers, and visa applications, to each MD's requirements and preferences. 
• Manage expenses accurately and on time. 
• Deputise for other EAs as required. 
• Provide administrative support to the wider Leadership team and business as needed. 
• Source supplies and equipment within policy and expense guidelines. 
• Maintain records so information is quickly, discreetly, and readily available. 
• Manage events, ensuring they meet business requirements and agreed budgets. 
• Coordinate travel for events and for guests visiting from across the region, including hospitality planning. 

Here are some of the things you'll bring: 

• Previous experience as an Executive Assistant or in a similar role supporting senior leaders. 
• Excellent organisation skills, with high accuracy at a fast pace and the ability to prioritise. 
• Fluency in French and English. German is highly desirable but not essential. 
• A confident, collaborative approach. You can take a strong stance on topics, challenge requests where needed, identify risks or conflicts, and develop solutions. 
• Strong Microsoft skills, including Word, Excel, and PowerPoint. 
• Ability to build trusting relationships with stakeholders at all levels, internally and externally. 
• A high level of professionalism, confidentiality, and trust. 
• A can-do attitude, willing to take on any task that needs doing. 
• Willingness to travel occasionally, including to Frankfurt, and to work additional hours when the business needs it.