Executive Assistant

About The Role:

What You’ll Do:

• Proactively manage the schedules, priorities, and incoming requests of two senior executives, one in Go-to-Market and one in Engineering, exercising strong judgment to protect their time and focus across both functions.
• Coordinate all calendar scheduling, travel arrangements, and related logistics for both executives.
• Serve as a liaison between the two executives’ teams, internal departments, and external partners to ensure clear and timely communication.
• Represent both leaders in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of each one’s priorities and working style.
• Draft, proofread, and send communications on behalf of each executive, maintaining their individual voice and a high standard of professionalism.
• Prepare and organize documents, presentations, and materials for meetings and key initiatives across both functions, including technical program reviews, cross-functional planning sessions, and go-to-market strategy discussions.
• Support both executives on special projects, coordinating across engineering, GTM, and other teams and tracking progress against deadlines.
• Track, reconcile, and submit expense reports accurately and on time for both leaders.
• Plan and execute team offsites, leadership events, and internal gatherings.
• Greet and host guests, partners, and candidates, reflecting Atomic Machines’ culture and professionalism.
• Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
• Handle sensitive and confidential information with the utmost discretion at all times.

What You’ll Need:

• 7+ years of Executive Assistant experience, including direct experience supporting Sr. Director-level and above leadership; experience supporting multiple executives across different functions is a strong plus.
• Demonstrated comfort operating across both engineering and go-to-market functions. Familiarity with engineering workflows and terminology (e.g., program reviews, sprint planning, hardware/software development cycles) as well as GTM cadences (e.g., pipeline reviews, customer meetings, launch planning) is a strong plus.
• Polished presence and professional demeanor, you represent both executives with care in every interaction, written or in-person.
• Exceptional organizational skills and attention to detail, you track the details across two fast-moving workstreams without losing sight of the bigger picture.
• Outstanding judgment and discretion, you handle sensitive information with the highest level of confidentiality.
• Strong written and verbal communication skills, with the ability to adapt tone and style across two distinct executives.
• Comfortable working cross-functionally and independently.
• Calm and confident under pressure with the ability to manage shifting priorities, competing demands from two executives, and resolve conflicts proactively.
• Resourceful problem-solver with a no task too big or too small mindset.
• Natural relationship-builder who earns trust quickly with executives, partners, and peers across different functions.
• Comfortable working in fast-paced, hyper-growth environments.
• Proficient in Google Workspace and comfortable picking up new tools quickly.
• Bachelor’s degree required.