Executive Assistant

Successful candidates should have the following:

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment (Accounting, Financial Services, or Law firm experience highly desirable)
• Bachelor’s degree preferred.
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

A day-in-the-life basic overview:

• The Executive Assistant serves as the office lead in the Irvine office. This position will be responsible for assisting Partners and Professional Staff in all administrative functions including, but not limited to:
• Scheduling court appearances, depositions, arbitrations, mediations, client meetings, and conference calls
• Managing the partner’s email; arranging business itineraries and coordinating travel arrangements; processing travel reimbursements, maintaining calendar, and due dates as required.
• Maintains legal files (both paper & electronic), organizes, files, and digitizes documents in a designated order.
• Updating case information, scanning, and organizing legal files.
• Managing document deliveries and tracking final executed documentation.
• Collaborating with Administrative Support Coordinators, Paralegals, and other support team members where applicable

Office management duties will include:

• Ordering supplies/snacks and restocking, general kitchen maintenance, coordinating weekly office lunches, mailing, and shipping.
• Ensuring that the office is maintained in excellent condition. This includes the appearance and functionality of the conference rooms, occupied and unoccupied offices, break rooms, and other common areas.
• Coordinating firm-related event processes for venues including site research, cost, and reservations.