Executive Assistant, Finance (12-months)

YOU’RE AN executive ASSISTANT DYNAMO

The Opportunity

You're not just exceptionally organized. You're a proactive problem solver, a critical thinker, and a trusted partner who helps executives stay focused on what matters most.

While others react to competing priorities, you anticipate them. You can see around corners, identify potential challenges before they arise, and take action to keep things moving. You thrive in fast-paced environments where sound judgment, discretion, and initiative are essential.

Sound familiar? We’re looking for an Executive Assistant to the CFO to provide critical support to our senior leadership. You’ll be the one managing complex schedules, coordinating key deliverables, and preparing the executive-level communications and reports that keep our team moving. If you thrive on deadlines, believe in the power of being proactive, and bring a high degree of professionalism and discretion to everything you do, you belong on our team.

** This is a 12-month fixed-term position **

AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one million members everything from roadside safety to retail savings, food security to childhood well-being. And with operations that span automotive, registries, travel, insurance and more, the opportunities to grow with us are almost limitless! Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:

• Competitive wage.
• Employee-exclusive discounts on travel, insurance, memberships, and more.
• Ongoing professional development.
• Vacation earnings paid out with each pay period.

Who You Are

• You're a proactive self-starter who doesn't wait to be asked. You anticipate needs, identify gaps, and take action without requiring direction.
• You're a strong critical thinker who connects information, assesses situations, and exercises sound judgement in a fast-paced environment.
• You exercise exceptional judgment and know when to act independently and when to escalate matters appropriately.
• You handle sensitive and confidential information with the highest level of professionalism and discretion.
• You thrive in ambiguity, effectively balancing multiple priorities while focusing on what matters most.
• You build strong relationships and adapt your communication style to work effectively with all levels of the organization.
• You continually seek opportunities to improve processes, enhance efficiency, and add value.
• You combine exceptional attention to detail while maintaining a clear understanding of broader business priorities.

How You’ll Make an Impact

• Reporting to the Chief Financial Officer (CFO), you will manage their executive calendar, balancing competing priorities and ensuring the CFO’s time is focused on the highest-value activities.
• Monitor key deliverables, commitments, and deadlines, proactively following up with stakeholders and identifying risks that could impact outcomes.
• Serve as a trusted partner to the CFO by anticipating priorities, identifying potential challenges, and proactively implementing solutions before issues arise.

• Develop and prepare executive correspondence, presentations and reports, within established timelines.
• Review financial statements, budgets, and related finance materials for consistency, formatting, content accuracy, and overall quality.
• Coordinate administrative processes such as signing authorities and system access requests, invoice coding and contract tracking ensuring timely completion, accurate record keeping as well as monthly expense claim processing.
• Plan and coordinate Finance town halls and other Finance events, including logistics, materials, invitations, and follow-up activities.
• Maintain and update Finance-related content within the Backyard (intranet) site.
• Serve as back-up support for board-related activities, including meeting preparation, materials coordination and posting, and follow-up as required.
• Communicate effectively across all levels of the organization to ensure seamless coordination and execution of work.

What You Bring to the Table

• You have a Diploma in Business Administration, or a recognized Office Assistant Program or equivalent education and experience is preferred.

• At least 5 years of experience in an Executive Assistant role.
• Demonstrated ability to think critically, solve problems independently, and exercise sound judgment in a dynamic environment.
• Proven experience anticipating executive needs, managing competing priorities and adapting to changing demands while maintaining accuracy and attention to detail.
• Strong business acumen with the ability to understand organizational objectives and align support accordingly.
• Exceptional ability to synthesize information, identify key insights, and communicate recommendations clearly and concisely.
• Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel), Adobe Acrobat and Visio.
• Strong organizational and time management skills.

Belonging Matters Here
AMA is committed to providing an inclusive, respectful, and accessible environment. If you require an accommodation at any time during our recruitment process, please contact recruitment@ama.ab.ca. We’ll work with you feel supported throughout your journey with us.

WORK MODEL:

We thank all applicants for their interest; however, only those selected for an interview will be contacted.