Executive Assistant I

Agency

Dept of State Treasurer

Division

Office of State Treasurer

Job Classification Title

Executive Assistant I (NS)

Position Number

65044886

Grade

NC11

About Us

Our mission is to preserve, protect and sustain the state’s pension and healthcare plans, generate investment returns in excess of comparable public pensions, properly account for and report on all funds that are deposited, invested, and disbursed through the North Carolina Department of State Treasurer, assure the financially sound issuance of debt for state and local governments, maintain the state’s “AAA” bond rating, and provide exemplary service across all divisions of the Department.

Description of Work

The North Carolina Department of State Treasurer seeks a highly organized, professional, and detail-oriented individual to serve as Executive Assistant to the Chief of Staff. This position provides high-level administrative support to the Chief of Staff and plays a critical role in ensuring the efficient operation of the executive office.

Approximately 90% of the position is dedicated to executive support responsibilities, including calendar management, meeting coordination, correspondence, travel, and administrative operations. The remaining 10% involves conducting background research and compiling information to support senior leadership on issues affecting the Department and North Carolina's financial landscape.

This position requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Knowledge Skills and Abilities/Management Preferences

*The anticipated hiring rate for this position is up to $70,000.00, based on available funding and internal equity considerations.*

Description of Work

• Manage the Chief of Staff’s calendar, including scheduling meetings, coordinating logistics, and resolving scheduling conflicts.
• Serve as the primary administrative point of contact for the Chief of Staff and handle confidential and sensitive information with professionalism and discretion.
• Coordinate executive meetings, including arranging facilities, technology, catering, and other logistical requirements.
• Track assignments, deadlines, and follow-up items to ensure timely completion of priorities and initiatives.
• Conduct background research on public policy and financial issues and assist with preparing reports, presentations, and summaries for executive leadership.

Knowledge Skills and Abilities/Management Preferences

Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:

• Ability to provide executive or administrative support to senior leaders.
• Ability to organize and manage multiple priorities and deadlines while maintaining strong attention to detail and commitment to accuracy.
• Skill in using Microsoft Office 365 applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to exercise sound judgment, maintain confidentiality, and work independently while collaborating effectively with others.
• Ability to anticipate the needs of executive leadership, demonstrate initiative and problem-solving skills, and adapt effectively in a dynamic environment.

Management Preferences:

• Experience providing executive or administrative support to senior leadership.
• Familiarity with North Carolina state government or public administration.

Inquiries and applications will be kept strictly confidential.

 

Salary Range - $45,431.00-$79,504.00

Various state and federal laws apply to the Department’s personnel. This position has been designated as Exempt in accordance with North Carolina General Statutes § 126-5(c13).

 

In furtherance of the Department of State Treasurer's existing ethics and transparency programs, this position is subject to the ethics and conflict of interest requirements of the Department of State Treasurer Supplemental Ethics Policy (Tier 2 Ethics Policy - https://www.nctreasurer.com/about/department-policies).

 

This position is not subject to the overtime provisions of the federal Fair Labor Standards Act. 

This position may be assigned additional job functions as needed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice based on business conditions or as required by the agency to fulfill its mission.

 

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through either years of education, years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

 

The minimum Education and Experience is a bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

 

Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.

 

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit https://studentaid.gov/ to learn more. 

 

This position is expected to work primarily onsite. Telework opportunities may be available, subject to supervisory approval and business needs. The NC Department of State Treasurer trusts our employees to be self-motivated and successful when working remotely. Telework options are subject to change at the discretion of management.

NC State Health Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave.  In addition, paid parental leave is available to eligible employees.  

Visit the website for State Benefits

Supplemental and Contact Information

The North Carolina Department of State Treasurer (DST) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.  For more information about DST: NCTreasurer | NC Treasurer.

 

DST fills position with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

 

Application Process
Be sure to complete the application in its entirety.   Resumes will not be accepted in place of completing this application. 

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
• Applicants will be subject to a criminal background check.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
• For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members. 

 

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions.  Transcripts, degree evaluations, and cover letters may be uploaded with your application.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

 

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation.  If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

 

Background Check

• The selected candidate will be subject to a criminal history background check through Castle Branch.
• One or more of the following may also be reviewed, depending on the nature and requirements of the position: employment history, professional references, credit history, and educational verification (i.e., degree, license, or official transcript).
• The selected candidate will be required to pass the background check to the satisfaction of the North Carolina Department of State Treasurer. All offers of employment are conditional until the satisfactory completion of the background check.

 

Contact Information: 

If there are any questions about this posting, other than your application status, please email the NC Department of State Treasurer at HR@nctreasurer.gov.

 

The Department of State Treasurer's campus is located on Atlantic Avenue, is surrounded by many shopping centers and restaurants, has access to a 24-hour 7-day a week free gym on the campus, and has free employee parking.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Leonard C Harper

Recruiter Email:

HR@nctreasurer.com