Executive Assistant & Project Management
Description -
We are looking for an experienced, highly organized, and proactive Executive Assistant and PMO to support the VP of Strategy & Solutions and a global organization.
This role combines executive support, project coordination, and the development of high-quality business and executive presentations. It offers broad exposure to strategic initiatives and cross-functional activities, requiring strong organizational skills, the ability to manage multiple priorities, and a proactive approach to leveraging AI tools to enhance productivity and support day-to-day operations.
Key Responsibilities
- Provide comprehensive executive support, including complex calendar management, global travel arrangements, meeting coordination, expense management, and day-to-day administrative activities.
- Coordinate and drive strategic and cross-functional projects, ensuring plans, milestones, deliverables, and follow-up activities stay on track.
- Monitor project progress, identify potential risks or delays, and provide timely status updates to leadership.
- Support operational planning, business reviews, and organizational initiatives.
- Coordinate interactions with senior HP leaders, external executives, and enterprise customers, demonstrating professionalism, discretion, and sound judgment.
- Prepare and support leadership meetings, document key decisions, track action items, and ensure timely follow-up.
- Develop and enhance high-quality executive presentations, business reviews, and management decks by translating business inputs into clear, structured, and visually compelling materials.
- Leverage AI tools to improve efficiency and productivity across daily activities, including content creation, presentation development, research, and task organization, while ensuring accuracy and confidentiality.
Experience & Qualifications
- Proven experience as an Executive Assistant, preferably supporting senior executives in a global, fast-paced organization.
- Strong project coordination and organizational skills, with the ability to manage multiple workstreams, track deliverables, and drive follow-up.
- Excellent presentation development skills, with the ability to structure content and create polished, executive-ready presentations.
- Practical experience using AI tools, with a willingness and curiosity to explore new technologies and ways of working.
- Excellent English communication skills, both written and verbal, with the confidence to interact with senior stakeholders across different cultures and time zones.
- Strong attention to detail, sound judgment, initiative, and the ability to work independently in a dynamic environment.
- Flexibility to collaborate across global time zones and occasionally support activities outside standard working hours.
The position is defined for a two-year period with an option for extension.
#LIPOST
Job -
Administration
Schedule -
Full time
Shift -
No shift premium (Israel)
Travel -
Relocation -
Equal Opportunity Employer (EEO) -
HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).
Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.
For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"
