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Baton Rouge, Louisiana, United States
Onsite
Not Available
The Executive Assistant to the Senior Vice Chancellor for Academic Affairs & Provost provides dedicated scheduling and logistical support for the Senior Vice Chancellor for Academic Affairs & Provost. The position works under the guidance of the Director of Engagement and Planning and collaborates with the Office of Academic Affairs staff and campus partners to organize meetings, lunches, interviews, and other engagements. The position requires discretion, professionalism, sound judgment, strong organizational and communication skills, attention to detail, and the ability to manage changing priorities and sensitive information.
Job Responsibilities
Schedule and Meeting Logistics (75%):
Office of Academic Affairs (OAA) Website Maintenance (15%):
Event Assistance (5%):
Provide day-of-event support, which includes working after hours on weekday evenings approximately 5 times a year.
Other duties as assigned. (5%)
Additional Requirements
FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.
Minimum Qualifications
Bachelor's degree and 2 years of related or full-time job experience.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Preferred Qualifications
5 years of experience in managing the calendar or schedule for a senior leader at an institution of higher education or other organization.
Skills Needed:
Administration System, Calendar Management, Communication, Confidentiality, Meeting Management, Prioritization, Problem Solving, Travel Planning
Preferred Skills:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.