The Export Documentation Specialist is responsible for preparing and managing all export documentation to ensure compliance with U.S. and international trade regulations. This role will coordinate shipments, including hazardous materials (Hazmat), and maintain accurate records for audits and regulatory requirements.
DUTIES & RESPONSIBILITIES
Prepare and review export documentation, including commercial invoices, packing lists, bills of lading, customs declarations
Manage Hazmat shipping documentation in compliance with DOT, IATA, IMDG regulations
Ensure shipments meet international trade regulations, customs requirements, and company policies
Work with freight forwarders, carriers, and logistics providers to arrange transportation
Maintain accurate records of shipped goods and update inventory systems
Communicate with sales and customers to verify accuracy of shipping instructions and ensure adherence to customer and regulatory requirements to ensure timely delivery
Address shipping delays, documentation errors, or customs issues promptly
Maintain export records for internal audits and government reporting
Monitor regulatory changes and update processes accordingly
Support internal teams with export compliance training and guidance
QUALIFICATIONS
High school diploma or equivalent (logistics or supply chain certification preferred)
3+ years in export documentation and international shipping.
Proven experience with Hazmat shipping regulations (DOT, IATA, IMDG).
Hazmat/Dangerous Goods certification preferred.
Data entry with Ten-Key
KNOWLEDGE, SKILLS & ATTRIBUTES
Strong knowledge of EAR, ITAR, and ECCN classification.
Proficiency in MS Office and ERP systems.
Excellent attention to detail and organizational skills
Ability to work independently, manage multiple priorities and meet strict deadlines
Strong communication skills for cross-functional coordination
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee may be asked to occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position resides within a warehouse facility environment. The noise level in the work environment is usually moderate.
Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.
