Facilities Manager (Contract)

About the role

In this role, you will lead the day-to-day facilities, environmental health and safety (EH&S), and laboratory inventory operations that keep DELFI’s Palo Alto laboratory and office spaces safe, compliant, and fully supplied. Reporting to the Director, Facilities & Supply Chain, you will manage a team of facilities and inventory professionals, own key vendor and property management relationships, and translate department goals into the processes, SOPs, and controls that support our clinical and research laboratories. You will partner closely with R&D, Lab Operations, Quality, IT, Legal, Procurement, Accounts Payable, and People teams to ensure lab and office spaces operate without disruption, and you will help build the space, inventory, and EH&S infrastructure needed to scale DELFI through commercial launch.

This roles requires 5 days a week onsite at our Palo Alto office.

What you'll do

Lead and develop a team of facilities and inventory management staff, including hiring, training, goal setting, performance management, and corrective action.

Own the facilities safety inspection program, including daily safety walkthroughs, weekly and monthly safety tasks, fire extinguisher inspections, and annual evacuation drills.

Build and manage an Environmental, Health & Safety (EH&S) program, including hazardous materials and waste management, that ensures compliance with city, state, and federal requirements for our clinical and research laboratory spaces.

Manage external vendors for building maintenance and improvements, including electrical, plumbing, utilities, HVAC, and hazardous materials and waste services.

Co-own the relationship with Property Management alongside the Director, Supply Chain, and ensure building and lease compliance.

Oversee physical security, including badge access, alarms, and visitor management policies.

Partner with Lab Operations on laboratory equipment readiness and maintenance, and with administrative staff on daily office operations.

Support long-term space planning and build-out projects, including bid evaluation, contract award, and negotiation for a new headquarters, under the direction of the Director, Supply Chain.

Partner with the People team to optimize the workspace to sustain and support a hybrid office culture.

Oversee site and laboratory inventory operations in the ERP system, including MRP parameters, purchase order receipts for direct and indirect materials, reorder points, inventory adjustments, cycle count accuracy, and month- and year-end close.

Manage the in-house manufacturing work order process from raw materials to finished goods inventory (FGI), as well as incoming specimen receipt.

Lead the Material Specification Sheet (MSS) and Material Review Board (MRB) processes, and partner with Quality and Procurement on supplier corrective action requests (SCARs), including supplier lot information and segregation of discrepant materials for disposition.

Resolve purchase order and invoice discrepancies with Procurement and Accounts Payable to maintain good standing with suppliers.

Develop and maintain facilities and inventory management SOPs, deliver training on policies and procedures, and lead internal and external audits related to facilities and inventory.

Recommend and implement process improvements that scale facilities and inventory operations across DELFI sites in preparation for commercial launch.

What you'll bring

Required

Bachelor’s degree in Facilities Management, Environmental Health & Safety, Supply Chain, Business, or a related field with 8+ years of relevant work experience; or Master’s degree with 6+ years of relevant work experience; or equivalent.

5+ years of facilities and/or inventory management experience in a life sciences, biotech, or diagnostics laboratory environment.

2+ years of experience directly managing and developing a team.

Training or certification in EH&S processes and working knowledge of applicable regulations (e.g., Cal/OSHA, hazardous materials and waste, and fire code requirements).

Hands-on experience with ERP/MRP-based inventory management, including cycle counts, inventory adjustments, and period-end close.

Working knowledge of electrical, plumbing, HVAC, and general building maintenance.

Experience leading internal and external audits related to facilities and inventory management.

Strong problem-solving skills and adaptability in a dynamic, fast-paced environment.

Proven ability to collaborate cross-functionally, build relationships at all levels of the organization, and communicate effectively in writing and presentations.

Preferred

Hazardous materials and waste certification (e.g., DOT/RCRA hazardous waste training).

Experience supporting facilities and inventory operations in a CLIA/CAP or ISO 13485-regulated environment.

Experience with laboratory or office build-outs or relocations, including vendor bids and contract negotiation.

Experience managing facilities or inventory teams across multiple sites.