Facilities Project Coordinator (Pacific Time Zone)

Responsibilities:

Coordinate and track multiple facilities projects simultaneously from initiation through completion

Manage a high volume of work orders across varying priority levels, ensuring timely responses and resolution by internal teams and vendors.

Serve as the primary point of contact between internal teams, vendors, and building management

Communicate project timelines and expectations to field and regional teams

Solicit, review, and manage vendor bids and proposals

Issue and manage work orders through our CMMS, FEXA

Coordinate contractor site access, scheduling, and on-site activity

Ensure vendors meet compliance, insurance, and safety requirements

Coordinate with studio field teams to minimize disruption during project execution

Enter and update project data in FEXA

Serve as on-call point of contact for studio teams up to twice per month

Ad hoc projects (ex. document overall review of vendor performance, rollout new vendor pilots across field teams)

Support other Facilities Project Coordinators that are out of office

What skills you'll bring to us:

A self-starter who takes ownership of their work, drives tasks forward independently, and proactively identifies what needs to be done without waiting to be asked. 

Able to identify problems, work though solutions, and connect the dots across departments. Balances big-picture thinking with attention to detail.

Processes complex information and communicates it clearly and concisely to the right people at the right time. 

Understands that everyone is working toward the same goal. Willing to pitch in, celebrate teammates’ wins, and support others when needed. 

Able to manage multiple competing priorities simultaneously, staying organized and effective in a fast-paced, high volume environment. 

Approaches feedback and challenges with professionalism and a growth mindset, using setbacks as opportunities to improve.

Builds and maintains systems that keep projects, communications, and documentation easy to track and retrieve. Highly detail-oriented with strong file management and record-keeping habits that hold up under a high volume of concurrent work.

It will be helpful if you possess the following:

• 2+ years of experience in facilities coordination, vendor management, or multi-site operations.

• Aptitude for prioritizing multiple projects.

Compensation and Benefits:

Compensation Range: $20.25-26.50 per hour, location dependent

Bonus eligibility based on performance

401k with employer match

Health, dental, & vision insurance

Flexible PTO

Free drop in classes at [solidcore]

And MORE