We are seeking a proactive and highly organised Facility Manager to oversee the day-to-day operations, workplace services and facilities management of our Porto site. This role will serve as the primary point of contact for site operations, facilities management, supplier performance, fleet operations and telecommunications services. This position plays a critical role in ensuring business continuity, operational excellence, regulatory compliance and the effective management of site infrastructure and support services as the Porto site continues to grow.
Key Responsibilities
Site Operations & Facilities Management
- Lead the day-to-day operational management of the Porto site.
- Act as the primary point of contact for all site and facility-related matters.
- Manage relationships and performance of external service providers, including cleaning, security, gardening, coffee services, vending machines, water suppliers, maintenance contractors and technical service providers.
- Monitor supplier performance and ensure service delivery standards are met.
- Coordinate building maintenance, repairs and facility improvement projects.
- Manage the maintenance and operation of site infrastructure, including HVAC (Heating, Ventilation and Air Conditioning) systems, electrical installations, building services and associated equipment, ensuring compliance, safety, reliability and business continuity.
- Coordinate preventive and corrective maintenance activities and ensure all statutory inspections, certifications and servicing requirements are completed on schedule.
- Ensure the continuous availability of workplace consumables and shared resources.
- Maintain high standards of site presentation across internal and external areas.
- Oversee the management of common areas, external grounds and flag display.
- Manage and resolve site operational issues impacting employees, contractors and visitors.
- Identify opportunities to improve facilities, processes and operational efficiency across the site.
Telecommunications & Fleet Administration
- Manage corporate phone and telecommunications services.
- Maintain telecommunications asset registers and inventory records.
- Liaise with telecommunications providers regarding services and contracts.
- Monitor telecommunications costs and asset utilization.
- Liaise with fleet management providers and leasing partners.
- Monitor mileage reporting and compliance requirements.
- Coordinate the management of the company vehicle fleet.
- Support compliance with lease agreements and fleet policies.
- Manage access to electric vehicle charging infrastructure.
- Maintain accurate fleet-related records and documentation.
Qualifications & Experience
- Previous experience in Facilities Management, Site Management, Office Management or Workplace Operations.
- Experience managing building infrastructure, maintenance activities and technical service providers.
- Knowledge of HVAC, electrical systems and general facilities maintenance practices.
- Experience managing budgets, vendor contracts and service performance is desirable.
- Experience managing external suppliers and service contracts.
- Strong organisational and planning skills.
- Ability to manage multiple priorities effectively.
- Experience coordinating facilities, operational and support services.
- Strong stakeholder management and communication skills.
- Fluency in Portuguese and English.
- Proficiency in Microsoft Office applications.
One company – HBK
On 1 January 2019, Brüel & Kjær and HBM merged their activities into a new company called HBK (Hottinger Brüel & Kjær). With more than 3,500 employees worldwide and production facilities in Denmark, Germany, the UK, the USA, China and Portugal and presence in 80 countries, HBK is a leading player in the test and measurement area. For further info please visit www.hbkworld.com.
HBK is a division of Spectris plc, a UK-based productivity-enhancing instrumentation and controls company serving leading aerospace, automotive, medical, and other customers. Spectris plc is listed on the London Stock Exchange.
