With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)
Job Description:
Job Purpose
To provide specialized financial management and reporting support for major grants and projects, ensuring accurate forecasting, compliance, and coordination with partners and Support Offices (SOs). The role is responsible for preparing funding requirements, coordinating credit SAs, managing quarterly forecasts, processing payments, and ensuring timely and accurate reporting in alignment with donor and organizational standards.
Major Responsibilities
1. Funding Requirements, Forecasting & Budget Revisions
- Prepare detailed funding requirements and forecasts for projects and donor-funded grants.
- Coordinate quarterly Support Office (SO) forecasts and consolidate project and partner inputs.
- Develop grant proposal budgets.
- Process budget revisions based on actual expenditure, forecasts, and strategic priorities.
- Collaborate with the Senior Analyst to ensure timely and quality budget submissions.
2. Reporting & Partner Coordination
- Prepare donor financial reporting templates in compliance with donor and organizational standards.
- Coordinate collection, review, and consolidation of partner financial reports.
- Compile and submit bi-monthly VAT claims.
- Follow up with partners on reports and outstanding claims.
- Coordinate finance planning and reporting meetings with program managers.
- Participate in finance management meetings.
- Prepare and present Field Financial Reports (FFRs).
- Facilitate deduction and remittance of withholding tax.
3. Invoice Processing, Mobile Money & Asset Management
- Upload invoices into Provision for Shared Services processing.
- Monitor staff advances and ensure timely liquidation.
- Manage supplier invoice workflows and processing.
- Support mobile money disbursements and reconciliations.
- Maintain and verify project asset registers.
- Monitor direct cash deposits and resolve variances.
- Ensure timely statutory payments.
4. PBAS Commitment & Credit SA Coordination / Intercompany Transactions
- Coordinate Credit SAs and PBAS commitments.
- Liaise with Support Offices and internal teams on funding commitments.
- Track and document PBAS commitments.
- Reconcile intercompany transactions using Blackline and the General Ledger.
- Validate and record Global Centre GL entries.
- Reconcile balance sheet accounts.
- Monitor direct cash deposits and local income.
- Maintain audit-ready documentation.
5. Data Management, Compliance & Stakeholder Engagement
- Maintain accurate financial records for grants and projects.
- Monitor compliance with donor and organizational policies.
- Build effective relationships with stakeholders.
- Support audit preparations and donor reviews.
6. Cost Recovery & SCR Monitoring
- Monitor cost recovery across grants and projects.
- Track Support Cost Reallocation (SCR) ratios.
- Work with teams to address under-recovery issues.
- Prepare SCR analysis reports.
7. Cash Flow Forecasting & Disbursement Management
- Prepare detailed cash flow forecasts.
- Process partner funding and project disbursements.
- Monitor disbursement compliance rates.
- Liaise with banking institutions.
- Process payment batches timely.
- Manage and reconcile National Office petty cash.
8. Payroll Analysis & Audit Support
- Analyze payroll liabilities.
- Support internal and external audits.
- Support donor spot checks and expenditure verifications.
- Ensure audit readiness.
9. Grants Compliance & Capacity Building
- Mentor and coach staff on grant financial management.
- Monitor grant compliance indicators.
- Conduct donor compliance training.
- Support grant closure processes.
Required Qualifications and Experience
- Bachelor’s degree in accounting or finance.
- ACCA, CIMA, or equivalent professional qualification is an added advantage.
- Minimum 5 years of finance experience within an NGO environment.
- Strong working knowledge of Sun Systems, Vision XL, and Vision Executive.
- Advanced Microsoft Excel skills.
- Sound understanding of GAAP and World Vision financial policies.
- Strong grant accounting and donor compliance experience.
- Experience managing grants from major donors including:
- Global Fund
- PEPFAR
- European Union (EU)
- World Bank
- IFAD
- Green Climate Fund (GCF)
- UN Agencies
- Strong analytical and financial reporting skills.
- Ability to work independently with minimal supervision.
- Strong verbal and written communication skills.
Travel and Work Environment
- Local travel to project communities at least once every quarter.
Language Requirements
- English (Required)
- Local Languages
Applicant Types Accepted:
Local Applicants Only
