Financial Services Specialist/Accounts Payable Associate

The Financial Services Specialist/Accounts Payable Associate is responsible for Union College’s corporate credit cards.  This entails, but is not limited to, auditing expense reports, managing the timeliness in which expense reports are created and approved, ordering new cards, handling expired cards, and suspending cards.

Financial Services Specialist/Accounts Payable Associate

Work Days: Monday - Friday

Shift Start/End Time: 8AM-5PM

Hours Per Week: 40

Weeks Per Year: 52

Pay Status and Classification: Non-Exempt, Regular full time, hybrid arrangement available. This position is not eligible for relocation assistance or visa sponsorship.

Supervisor: Financial Services Manager/Bursar

Position Purpose: The Financial Services Specialist/Accounts Payable Associate is responsible for Union College’s corporate credit cards.  This entails, but is not limited to, auditing expense reports, managing the timeliness in which expense reports are created and approved, ordering new cards, handling expired cards, and suspending cards.

This position assists the Financial Services team with other tasks as necessary, including, supplier invoice audit, supplier invoice creation from purchase orders and supplier statement reconciliation.

Essential Responsibilities and Duties:

• Auditing expense reports
• Efficiently managing the creation and approval of expense reports
• Ordering new corporate credit cards as needed
• Dispositioning expired credit cards as needed
• Suspending credit cards as needed
• Auditing supplier invoices
• Creating supplier invoices
• Reconciling supplier statements

Qualifications:

• High school diploma or equivalent and 1-3 years of Accounts Payable experience required. A combination of relevant education, training, certifications, and/or work experience will be considered.
• Experience with Corporate Card management preferred
• Attention to detail and accuracy
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills 
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
• Previous experience with the following systems/applications: Colleague, Workday, Microsoft Excel, Word, and Google Gmail

Compensation:

The hourly rate for this position is $21.50. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).