Fuel Procurement Manager

Summary

The Fuel Procurement Manager leads the team responsible for the company’s fuel sourcing, contracting, and supply strategy, and facilitates communication between fuel vendors and the company. This role sets clear goals and expectations for the team, monitors workload, staffing needs, and team performance, and develops talent through coaching, feedback, and individual development planning. The Fuel Procurement Manager models Allegiant’s core values and leadership behaviors, creates a positive and accountable team environment, and ensures the team operates with the highest level of professionalism, confidentiality, and integrity.

Visa Sponsorship Available

No

Minimum Requirements

Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.

Education: Bachelor’s Degree

Education Details:
In Business Administration, Accounting, Finance, or related field.

Certification: No

Years of Experience:
Minimum of five (5) years of experience in procurement, finance, accounting, or a related area. Including at least one (1) to two (2) years of leading, supervising, or coordinating the work of others.

Credit Check: No

Valid/Unexpired Passport Book: No

Valid/Unexpired Driver's License: No

• Proficient with Microsoft Office: Outlook, Word, Excel, PowerPoint, etc.
• Proven ability to lead, coach, and develop a team — including setting individual and team goals, delivering regular feedback, and supporting career growth.
• Ability to assess team workload and staffing needs, and make recommendations on headcount, resource allocation, and team structure to meet business demands.
• Ability to establish performance metrics and expectations for the team, and hold team members accountable to quality, productivity, and deadline standards.
• Demonstrated leadership presence; models Allegiant’s core values and professional standards, and sets the example for team behavior and performance.
• Experience conducting performance reviews, delivering constructive feedback, and addressing performance concerns in a timely, fair, and consistent manner.
• Strong work ethic and drive to achieve established goals and deadlines, with a desire and commitment to learning, growth, and continuous improvement.
• Highly organized with a strong ability to multitask and a self-starter able to prioritize.
• Proven ability to learn quickly and adapt to a changing environment; agile, flexible, and resilient.
• Detail-oriented, professional attitude, reliable, and possesses a high degree of accuracy.
• Ability to work independently and with a team in a fast-paced and high-volume environment with accuracy and timeliness.
• Superior analytical and critical thinking skills.
• Excellent written and verbal communication and interpersonal skills. Ability to communicate effectively and collaboratively within the organization at all levels.
• Ability to present to management.
• Documentation, research, and problem-solving/resolution skills.
• Responsive to internal and external company needs, with a sense of urgency, accountability, a results-oriented mindset, and commitment to follow up.

Preferred Requirements

• Prior people-management or team-lead experience, preferably within procurement, supply chain, or fuel operations.
• Experience within the petroleum or airline industry.
• Strong problem-solving skills, basic accounting principles knowledge, and data analysis skills.
• Knowledge and experience in petroleum pricing, fuel supply, distribution, refining, or trading.
• Ability to recommend and implement strategic courses of action relative to various fuel circumstances.
• Excellent negotiation skills to appropriately advance the company’s agenda, as well as to successfully resolve commercial and/or technical disputes.
• Familiarity with performance management systems, talent development frameworks, or workforce/headcount planning tools.

Job Duties

• Lead, coach, and develop the fuel procurement/contract team; set clear individual and team goals and objectives aligned with department and company priorities.
• Conduct regular one-on-ones, performance reviews, and development conversations; create individual development plans and support career growth for team members.
• Monitor and manage team workload, capacity, and productivity; assess headcount and staffing needs and recommend adjustments to leadership as business needs evolve.
• Establish and track team performance metrics (accuracy, timeliness, cost savings, compliance) and hold the team accountable to established standards.
• Recruit, interview, and onboard new team members as needed; manage team scheduling, coverage, and workload distribution.
• Foster a positive, engaged, and collaborative team environment; address performance or conduct concerns promptly, fairly, and consistently.
• Model Allegiant’s core values and customer service standards in personal actions and when providing leadership direction; set the example for team behavior, collaboration, and accountability.
• Ensure direct reports understand and apply our Customer Commitment and customer service standards to their daily responsibilities as appropriate.
• Manage and execute annual and ad hoc RFP processes, and implement sourcing strategies to support company goals and requirements.
• Manage the process of fuel supply and service contract terminations, expirations, extensions, and renewals.
• Complete contract review, preparation, and negotiation, contract administration, maintenance, and adherence to company policies as well as legal and compliance requirements.
• Develop and maintain policies, procedures, and controls that ensure a reliable fuel supply and limit inventory risk.
• Manage ITP supplier negotiations, contract compliance, and dispute resolution.
• Ensure Allegiant and affiliated airlines receive reliable, cost-effective fuel support wherever needed by the company.
• Maintain and update the Fuel Management System with various contracted prices, terms, volumes, and fees.
• Complete fuel tax research to ensure Allegiant’s sales and excise taxes are current and updated accordingly within the system and to ensure tax credit opportunities are identified.
• Provide Accounting and QA with any required fuel vendor maintenance or QA audit forms for fuel vendor setup.
• Maintain relationships with fuel suppliers, transportation companies, storage operators, in-plane operators, and airports through regular communication.
• Track and complete market research and analyze competitors to gauge opportunities to reduce fuel costs.
• Arrange fuel releases for ad hoc charters, diversions, aircraft delivery, and maintenance.
• Communicate and distribute monthly fuel nominations to all fuel supply vendors.
• Work with vendors to manage the pipeline and truck schedule.
• Manage, update, and distribute weekly system-wide contracted fuel pricing: Platts, Argus, and OPIS indexes.
• Attend, represent, and participate in fuel consortium meetings to ensure that the airport’s fuel farm or distribution system is operated safely, efficiently, and cost-effectively.
• Assist and provide support to the Fuel Invoice team with disputes and ensure timely corrections of any discrepancies.
• Work with other Allegiant departments (Accounting, Quality Assurance, Safety and Training, Tax, Treasury, Accounts Payable, Airport Services, Finance, OCC, Dispatch, etc.) as needed to support fuel management and company objectives.
• During fuel supply disruptions or constraints, coordinate with Fuel Inventory, OCC Dispatch, Fuel Farm Managers, carriers, and airport stakeholders to develop and execute short- and long-term mitigation plans.
• Coordinate with TPSS, fuel systems, procurement systems, BI teams, external fuel vendors, and other cross-functional company initiatives impacting fuel and operations to automate and streamline manual processes, resolve system issues, and support system upgrades, regression testing, and UAT activities.
• Lead coordination for internal and external audits impacting fuel contracts; serve as the primary point of contact for auditor requests and evidence gathering.
• Coordinate timely responses to internal and external auditors, including documentation retrieval, control walkthroughs, process demonstrations, and remediation action plans when gaps are identified.
• Maintain a strong understanding of invoice approval workflows and signature authority requirements; diagram end-to-end approval process flows, ensure adherence, and update documentation and controls as policies, systems, or roles change.
• Assist in preparing fuel usage reports, cost summaries, projections, KPI dashboards, and ad-hoc reporting to support team OKRs and executive decision-making.
• Other duties as assigned.

Physical Requirements

The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Office - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.

Essential Services Provider

Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

EEO Statement

We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

Equal Opportunity Employer: Disability/Veteran

For more information, see https://allegiantair.jobs