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Austin, Texas, United States
Hybrid
Job Posting Title:
Graduate Assistant, AI-Powered Career Success Systems----
Hiring Department:
Career Success----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
19----
FLSA Status:
Non-Exempt from FLSA----
Earliest Start Date:
Sep 01, 2026----
Position Duration:
Expected to Continue Until Dec 31, 2026----
Location:
UT MAIN CAMPUS----
Job Details:
Purpose
Career Success is launching a learning management system that includes AI-powered support to streamline the delivery and scaling of career support resources for staff, employers, faculty, and students. We are seeking a graduate assistant with an interest in career coaching, career learning, AI systems, generative AI agents, content management, and user experience to assist in building and maintaining AI agents and content. The use cases to be developed will be built in (1) SharePoint with Copilot Studio, (2) Open AI, and/or (3) Claude depending on the application. Content management, tagging and permissions will need to be developed along with supporting tools and documentation. This role supports strategic data, content, and training aimed at improving how career champions access and use information to empower student career development.
The position reports to the Associate Director of Career Excellence & Innovation and will work closely with colleagues across Career Success units and campus partners.
Responsibilities
Design, build, and maintain a structured SharePoint site to house dynamic resources, templates, toolkits, and workflows for the Career Success team; develop content architecture using tagging and permissions
Develop knowledge bases and AI agents based on a prioritized set of use cases
Test agents and refine as necessary to increase accuracy
Leverage a human-centered design approach by organizing testing by end-users to make sure user needs are met; this might include speaking with staff and/or students
Collaborate with team members to draft training guides, toolkits, and project documentation
Support change management communications and training for end users (e.g., career coaches, student staff, campus stakeholders, students)
Applicants must be advanced degree candidates in good academic standing who are enrolled in at least 6 credit hours during Fall 2026.
Strong interest or experience in knowledge management systems (i.e., SharePoint, Canvas, Confluence) and use of AI Agents (Copilot, Open AI, Claude)
Technological proficiency and comfort with building digital tools, resources, or dashboards
Excellent written and verbal communication skills
Analytical thinking and ability to translate needs into structured systems or documentation
Ability to research and summarize findings
Demonstrated initiative, punctuality, and follow-through skills, as well as an ability to work independently and meet deadlines
Relevant education and experience may be substituted as appropriate.
Experience with SharePoint development, metadata tagging, and content organization strategies
Experience building and testing AI agents with application in education or career services
Familiarity with user-centered design
Familiarity with coaching for career enhancement
Experience working with large teams or institutional departments on cross-functional initiatives
$20.00 per hour
Hybrid of on-campus and remote work
10-19 hours per week
Potential for continuation into Spring 2026, based on performance and staffing needs.
Resume/CV
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp----
Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
