Graduate Program Manager

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Graduate Program Manager

Job Summary:

The Graduate Program Manager is the expert resource and point of contact for master's and doctoral programs in two distinct areas: Rehabilitation Counseling and Special Education. The position provides student support and advocacy for graduate students as well as guidance to faculty and staff which includes the following: Oversees programming, services, and events to promote academic success. Serves as the primary curricular rep for the department as well as oversees the schedule of classes for undergraduate and graduate programs. Advises on programs, graduate education, and university policies, processes, and procedures. Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors.

About Rehabilitation Psychology and Special Education

The Rehabilitation Psychology and Special Education department is committed to improving the lives of people with disabilities, as well as their families. We do this by preparing leaders, researchers, practitioners, and clinicians to serve as resources and advocates; to work cooperatively with individuals and families, public and private service agencies, and schools; and to actively participate in local, state, national, and international professional organizations. Our programs prepare graduates for entry-level and leadership positions in a range of health, human services, and educational settings. Graduates are employed in a variety of positions including: transition and employment specialists, case managers, rehabilitation counselors, counselor educators, special education teachers, teacher educators, administrators, and researchers.​

Key Job Responsibilities:

• Oversees staff and/or graduate program functions

• Manages the response, support, and advocacy for graduate students while continuously improving the student experience and overall graduate program

• Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review. Makes policy and procedure recommendations and/or changes

• Serves as the expert resource for applicants, current students, faculty, staff, and other stakeholders of an academic program

• Manages graduate student funding including, but not limited to, fellowships, scholarships, training grants, or assistantships from department, university, and/or outside sponsors. May prepare and/or submit funding proposals

• Provides comprehensive advising services promoting graduate student success, retention, and degree completion. Advises on programs, graduate education, and university policies, processes, and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion

• Oversees programming, services, and events to promote professional development and academic success

Department:

School of Education / Rehabilitation Psychology and Special Education

Compensation:

Minimum: $80,000.00 annually

Commensurate with qualifications and experience. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

Required Qualifications:

• At least three years of student services experience in higher education.
• Experience managing multiple detailed processes, records, deadlines, & projects.
• Strong written communication skills, with attention to audience, accuracy, accessibility, and clarity.
• Ability to take a proactive approach to planning and project management, anticipating upcoming communications needs well in advance.
• Desire for collaborative working relationships with colleagues, subject matter experts, and distributed institutional partners.
  

Education:

Bachelor's degree required.

Master's degree preferred.

How to Apply:

Please go to the “Apply Now” area and select your current UW Employment Status.

Upload a copy of:

• A Cover Letter that speaks to your education and experience and how it relates to this position

• Current Resume/CV

 

Note:

• There is one upload area in Workday, but you can upload multiple documents to your application. Incomplete application packages that do not include all of the requested documentation will not be considered.
• Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.
  

Contact Information:

John Loeffelholz

Department Administrator

jloeffelholz@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.