Grants and Research Compliance Assistant (Temporary, Non-Sponsored)

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

Georgetown University in Qatar (GU-Q) is seeking a detail-oriented professional to support the Office of Research Compliance in the administration of externally funded grants and contracts. This role plays a vital part in ensuring the integrity, compliance, and smooth operation of the research lifecycle, from proposal development through post-award activities. Working closely with faculty, administrators, and external stakeholders, the position provides comprehensive administrative and analytical support, contributes to accurate reporting and regulatory compliance, and helps strengthen institutional research systems and processes in support of GU-Q’s research mission.

As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. This is temporary, non-sponsored position that requires all applicants to already have the necessary sponsorship to live and work in Qatar.

This position was originally posted in February. If you have already applied, there is no need to submit a new application. If you would like to update the application materials you previously submitted, please email guqhr@georgetown.edu.

Key Accountabilities

• Assist the Office of Research Compliance in the external grants and contracts administration process including pre-award and post activities.
• Ensure research compliance and accurate data reporting to various stakeholders by collecting, analyzing and organizing relevant documentation and data.
• Provide general administrative support to the department.

Key Activities

• Assist in pre-award administration of grants and contracts activities to include proposal preparation assistance; proposal budget, and justification preparation; sponsor and university proposal form completion; sub-recipient coordination.
• Assist with the review of proposals to ensure they comply with sponsor guidelines and GU policies and procedures.
• Assist in keeping GU-Q stakeholders adequately informed of potential impacts to departments if proposal is awarded.
• Create requests for purchase orders, payments, and review expense reimbursements.
• Track equipment purchased through grant funding.
• Track research output of externally sponsored grants.
• Assist in collecting and analyzing data related to research compliance activities, ensuring that the office can track and report on compliance metrics.
• Assist in post-award activities.
• Prepare reports and documentation for regulatory agencies, internal committees, and university leadership as necessary.
• Provide general administrative support to the Office of Research Compliance, including scheduling meetings, taking detailed IRB minutes of the meetings and maintaining office documentation.
• Assist with the upgrade and development of institutional research systems and processes.
• Other similar duties as assigned.

Requirements:

• Bachelor's degree.
• 2+ year of experience in academic research.
• Experience in a university or other non-profit grants and contracts office or in a program management/research capacity.
• Experience working with researchers, faculty, administrators, or regulatory agencies.
• Experience in data processing and record-keeping.
• Familiarity with research protocol and regulatory knowledge.
• Ability to evaluate research processes and outputs to ensure that they align with ethical and regulatory standards.
• Knowledge of research grants management policies and procedures.
• Meticulous attention to detail and quality.
• Excellent organizational skills.
• Exceptional written and verbal communication skills, with the ability to convey complex ideas in a clear and concise manner.
• Strong problem-solving skills with the ability to analyze, manage and organize data.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.

Need Assistance:

Need some assistance with the application process? Contact us at guqhr@georgetown.edu.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.