Core Responsibilities
Portfolio Operations & Governance
- Lead the end‑to‑end enterprise portfolio operations function, ensuring visibility, prioritization, and alignment across programs, data initiatives, and transformation efforts.
- Establish and maintain portfolio governance frameworks, scorecards, and KPIs to support strategic decision‑making.
- Drive cadence for portfolio planning, quarterly business reviews, dependency management, and delivery health.
- Identify and escalate delivery risks, resource gaps, and critical interdependencies across teams.
Data Transformation Leadership
- Champion enterprise data transformation strategy and connect data initiatives to business value.
- Partner with Data, Technology, and Business leaders to ensure data programs are prioritized, sequenced, and executed effectively.
- Support alignment of architecture, analytics, engineering, and governance initiatives within the broader transformation portfolio.
- Drive communication and change adoption for data transformation across the organization.
Operational Excellence & Process Efficiency
- Analyze and optimize cross‑functional processes, workflows, and operating models for speed, quality, and scalability.
- Lead process reengineering efforts to reduce operational friction and increase efficiency.
- Develop standardized playbooks, operating rhythms, and frameworks to drive consistency across teams.
- Implement metrics, automation opportunities, and insights to continuously improve operational performance.
Chief of Staff & Executive Support
- Serve as a trusted advisor to senior leadership, ensuring organizational focus, alignment, and execution discipline.
- Lead strategic planning cycles, including annual planning, KPI development, and leadership offsites.
- Prepare executive‑level materials including board updates, strategy reviews, and leadership communications.
- Coordinate cross‑functional alignment and ensure accountability across senior stakeholders.
Organizational Effectiveness
- Assess organizational structure, roles, and capabilities; recommend improvements to enhance effectiveness and efficiency.
- Drive initiatives that support culture-building, leadership alignment, workforce planning, and talent development.
- Facilitate clear communication channels, decision-making structures, and cross-functional collaboration.
Leadership Attributes
- Strategic thinker who can balance long-term vision with operational execution.
- Highly collaborative with strong relationship-building skills.
- Comfortable serving as a connector across business, data, and technology domains.
- Proactive, resourceful, and able to bring clarity to ambiguous situations.
- Passionate about operational excellence, continuous improvement, and driving measurable impact.
Qualifications
- Minimum of eight years related work experience.
- Undergraduate degree or equivalent combination of training and experience. Graduate degree preferred.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
