HR Administrator

Key Responsibilities

Employee Onboarding & Offboarding

• Coordinate end-to-end onboarding and offboarding processes.
• Prepare and distribute employment contracts, policies, handbooks, and onboarding documentation.
• Set up employee profiles across HR, payroll, and operational systems.
• Ensure all onboarding requirements are completed prior to employee commencement.
• Manage employee exits, system deactivations, and record retention processes.

HR Compliance Management

• Collect, verify, and maintain employee compliance documentation.
• Monitor compliance expiry dates and proactively follow up on renewals.
• Maintain compliance trackers and ensure records remain current.
• Escalate outstanding compliance issues when required.

HR Systems Administration

• Maintain employee records across HRIS, payroll, and document management systems.
• Update employee details including pay rates, employment status, leave entitlements, and contractual changes.
• Ensure data accuracy across all systems and platforms.
• Generate reports and maintain HR administration records.

Payroll & Employment Administration

• Support payroll onboarding and employee setup processes.
• Coordinate employment contract amendments and employment status changes.
• Assist with leave, entitlement, and employment record administration.
• Liaise with payroll and finance teams to ensure accurate employee information.

Document & Records Management

• Maintain digital employee files and HR documentation.
• Upload and organise contracts, certifications, policies, and employment records.
• Ensure documentation is stored securely and complies with company requirements.

Employee Support & Coordination

• Respond to employee queries relating to onboarding, compliance, and HR administration.
• Coordinate training assignments and monitor completion requirements.
• Support managers with HR administration and employee record requests.
• Follow up proactively on outstanding documentation and approvals.

Key Requirements

• Minimum 2–3 years experience in an HR Administration, HR Coordinator, or HR Support role.
• Strong understanding of employee onboarding and offboarding processes.
• Experience managing employee compliance documentation and records.
• Experience using HRIS, payroll, or workforce management systems.
• Excellent organisational and administrative skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage confidential employee information.
• Proficiency with Microsoft Office and document management systems.

Nice-to-Have Skills

• Experience with Xero Payroll or similar payroll platforms.
• Experience using HR systems such as BrightHR, Employment Hero, BambooHR, or similar.
• Exposure to compliance-heavy industries such as healthcare, disability services, aged care, or community services.
• Experience managing employee training and compliance tracking.