HR Assistant

Position Overview

Essential Duties and Responsibilities

HR Administration

• Upload and maintain employee data for new employee setup, including contracted employees.
• Process employee change requests, including status changes, transfers, organizational updates, and employee information updates.
• Maintain personnel files and ensure employee records are accurate and up to date.
• Assist with HRIS data entry, audits, and recordkeeping.
• Prepare employment verification letters and other routine HR correspondence.
• Maintain confidentiality of employee information and company records.
• Assist employees with basic HR-related questions and direct inquiries to appropriate HR personnel.

Recruiting & Talent Acquisition Support

• Coordinate interview schedules between candidates, hiring managers, and Talent Acquisition.
• Schedule conference rooms, Teams meetings, and interview panels.
• Assist with candidate travel arrangements, including airport transportation and lodging when required.
• Support recruiting events, job fairs, and career outreach initiatives.

Onboarding & New Hire Support

• Assist with new employee orientation and onboarding activities.
• Prepare onboarding materials and ensure required documentation is completed.
• Coordinate badge requests, workstation readiness, and onboarding schedules.
• Track completion of new hire paperwork and compliance requirements.

Employee Engagement & Events

• Assist with planning and scheduling employee luncheons, recognition events, and company celebrations.
• Coordinate community involvement activities and volunteer events.
• Support employee engagement initiatives and wellness programs.
• Assist in communication and promotion of company events.

General HR Support

• Assist with tracking attendance, employee acknowledgments, and required training records.
• Prepare reports, spreadsheets, and presentations as requested.
• Support HR projects and initiatives as assigned.
• Perform other administrative and HR-related duties as assigned.

Minimum Qualifications

• Minimum of 1 year of Human Resources experience required.
• High School Diploma or GED required.
• Associate's Degree in Human Resources, Business Administration, or related field preferred.
• Experience supporting employee onboarding, recruiting, or HR administration preferred.
• Knowledge of HR confidentiality and professional workplace practices.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with HRIS systems preferred.

Skills & Competencies

• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Customer-service oriented with a professional demeanor.
• Ability to work independently and as part of a team.

Physical Requirements

• Ability to work in a standard office environment and use a computer for extended periods.
• Ability to sit, stand, walk, bend, and occasionally lift up to 15 pounds.
• May be required to move materials for onboarding events or employee activities.
• Ability to communicate effectively with employees, candidates, and visitors.

Work Environment

• Onsite position located in Midland, Texas.
• Manufacturing and office environment.
• Occasional travel between AST SpaceMobile facilities in Midland may be required.

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.